CITY HALL COMPLEX RENOVATIONS

Recommendation:

1. Appropriate the following funds for 1997-98 to CIP 622 for City Hall Complex renovations:

Building Improvement Fund --- $130,000

Asset Forfeiture Fund --------------53,000

Equipment Replacement Fund ----- 83,000

General Fund -----------------------117,000

2. Amend the existing contract with Gillis & Associates Architects to

include and additional $13,575 due to an increase in the scope of the project.

3. Direct Staff to make appropriate amendments to the existing ADA plan to facilitate the renovations.

Analysis:

The proposed project includes the renovation of the exterior front entry, Council Chambers, Fire Station Administrative Offices, Public Works Administrative Offices, upper floor Administrative Offices, and ADA compliance of City Hall. ADA costs eligible for CDBG funding will be identified as construction documents are prepared. When bid amounts are known, CDBG funds can be used in place of General or Equipment Replacement Funds where appropriate. Additionally it is staff's recommendation that the City Hall complex be fully air conditioned which has been included in the cost estimates below.

The exterior entry renovation is required to comply with ADA access requirements, and in addition will provide a simplified path of travel to City Hall without passing through the foyer area. Secondarily the renovation is intended to improve the appearance of the front entry.

The Council Chambers renovation is required for ADA compliance, and to improve the chambers cosmetic appearance with respect to finishes and furnishings. This project also includes air conditioning of the Chambers.

The Fire Station renovation is intended to provide administrative office space for the Fire and Police Chiefs. This renovation will also relocate the front entry to the administrative offices to the East side of the building across from the Library. Relocating the front entry will provide access to the Fire Department, Police Department, and City Hall from the same walkway.

The Public Works office renovations will expand the office area revising the floor plan configuration to better serve the needs of the staff. The renovation is also needed to bring the Public works Department into compliance with ADA requirements. Also included as part of the Public Works renovation is a staff lounge for all city employees.

The upper floor Administrative Offices renovation, which includes the Finance Department, is intended to cosmetically improve the appearance of the second floor by replacing the carpet, providing a new ceiling with improved lighting, re-glazing the partitions, and replacing the counter in Finance.

Additionally the renovation includes a new elevator, new bathrooms on the second floor, and renovating the existing bathrooms at City Hall, all of which are needed for City Hall to be in compliance with ADA requirements.

Council Chambers ----- $193,797

Front Entry -------------$ 36,533

Second Floor -----------$ 105,380

Public Works ------------$ 109,747

Fire Station Admin. ------$ 96,431

Elevator, Bathrooms, etc. $151,855

Estimated Total -------- $693,743

Previously Council appropriated $310,743 for CIP 622, added to $383,000 as recommended by staff, provides the $693,743 required for the renovations.Fiscal Impact:

$310,743 is currently budgeted for CIP 622

383,000 as recommended

$693,743