AWARD OF CONTRACT FOR PARKING STRUCTURE

Recommendation:

It is recommended that City Council:

1. Authorize the City Manager to execute a contract with Gordon H. Chong & Partners of San Francisco, to provide Architectural Design and Engineering Services for the parking structure at Parking Lot C in the amount of $380,000 once an agreement with County Prop A is signed.
2. Advance $395,200 from Sewer Fund to Prop A Open Space Fund.
3. Appropriate $395,200 from Prop A Open Space to Capital Improvement Program No. 624 (CIP 624).
4. Authorize the Director of Public Works to issue addenda as necessary not to exceed a total contract cost of $395,200.

Background:

A conceptual parking layout by Walker consulting Group estimated 480 parking stalls in a 3 level parking structure with height ranging from 22.5 feet to 30 feet. Access to the parking structure would be provided off of Fourteenth Court and Thirteenth Street. This parking structure will acquire 10' feet of the public right of way along Thirteenth Street. Also, the parking structure might include up to 7,000 square feet of retail use along Hermosa Avenue.

The City of Hermosa Beach advertised requests for proposals and received 7 proposals by the closing date of October 24, 1996. Four of the most qualified firms were selected for presentation and interview by the selection committee consisting of City Manager, Public Works Director, Community Development Director, Community Resources Director, Police Chief and Fire Chief. These firms were: 1) Walker parking Consultants of Newport Beach, CA, 2) The Austin Company of Irvine, CA, 3) Parkitects of Irvine, CA, and 4) Gordon Chong of San Francisco, CA. At the conclusion of the interview and negotiation with these firms the committee's decision was to choose Gordon Chong Group, which demonstrated design excellence in parking structures, particularly in an urban context.

Analysis:

At the City Council meeting of January 22, 1997, staff was directed to work with a sub-committee to resolve issues raised at the meeting. The sub-committee was formed with two members of the City Council, Council Member Julie Oaks and Council Member Robert Benz. Staff has reviewed the fee proposed by the selected architect (Gordon Chong and Associates) with the sub-committee and is ready to move forward with the preparation of construction documents. This project consist of 4 tasks:

Task 1 - The Schematic Design Phase. There are 13 sub-tasks outlined in the proposal to complete this task. Three alternative designs are prepared. The output would include; 1) site improvements and circulation flow of automobiles, pedestrians and their interface at the project site; 2) parking structure planning and layouts; 3) preliminary civil and landscape planning; 4) soil investigation; 5) topographic site survey; 6) preliminary architectural imagery and character studies; 7) preliminary construction budget and schedule.

Task 2 - The Design Development Phase will refine the selected design concept of Task 1. The output will include; 1) finalize traffic and pedestrian routes of travel; 2) finalize parking and circulation; 3) finalize architectural design elements; 4) finalize structural framing; 5) finalize mechanical and electrical; 6) finalize civil, landscape grading, irrigation and planting; 7) confirm project budget & schedule.

Task 3 - The Construction Document will move the design development products to the final phase of the project. The output will include a detailed construction document for bidding purposes including a final engineer's estimate.

Task 4 - Construction Support - the objective of this Task is to facilitate the construction process and review all contractor's submittals.

In an attempt to reduce potential architectural fee paid to the consultant, the contingency was reduced to 4% realizing that any additional work beyond current approval will require City Council action.

Fiscal Impact:

This project is funded by a combination of County Funds and a contribution from a private developer. The hotel development located at the corner of Beach Drive and Thriteenth Street is contributing toward the construction of the parking structure in exchange for 100 parking spaces. Once the City receives the Prop A Open Space funding, the expended Sewer Fund, unto $395,200 will be reimbursed.

Contract Amount $380,000

Contingency (4%) 15,200

Total Budget $395,200