ADOPTION OF RESOLUTION AUTHORIZING A SUBSTITUTE ALTERNATE REPRESENTATIVE TO THE GOVERNING BOARD

RECOMMENDATION:

Adopt Resolution 97-______ appointing representatives to the Independent Cities Risk Management Authority and authorizing a substitute alternate representative to the ICRMA Governing Board.

BACKGROUND:

The Governing Board of ICRMA is comprised of a Representative from each member city's City Council and an Alternate Representative who is usually a city staff member. Councilman Sam Edgerton is the current Representative and Viki Copeland is the Alternate (appointed to serve in the interim period during recruitment for a Personnel Director/Risk Manager).

One of the member cities requested that cities be allowed to have three representatives. ICRMA Legal Counsel drafted the attached resolution to allow cities to appoint a substitute alternate.

ANALYSIS:

The attached resolution appoints Councilman Sam Edgerton as the City's Representative to the ICRMA Governing Board and Michael Earl, Personnel Director/Risk Manager (as of 11/3/97), as Alternate Representative. The resolution also creates a new Substitute Alternate Representative to serve in the absence of the Representative and Alternate Representative and appoints Viki Copeland, Finance Director, to that position.

Two-thirds of the member cities must approve the resolution for it to take effect.

RESOLUTION NO. 97-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPOINTING SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY AND AMENDING THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) JOINT EXERCISE OF POWERS AGREEMENT TO AUTHORIZE A MEMBER CITY TO APPOINT A SUBSTITUTE ALTERNATE REPRESENTATIVE TO THE GOVERNING BOARD

WHEREAS, the City of Hermosa Beach is a member of the Independent Cities Risk Management Authority, a Joint Powers Authority created pursuant to the provisions of the California Government Code; and

WHEREAS, the City of Hermosa Beach is a member of the Liability Risk Management Committee; and

WHEREAS, the Amendment to Joint Exercise of Powers Agreement for Insurance and Risk Management Purposes dated May 13, 1987, and the Risk Management Committee By-Laws require that an elected official be appointed by resolution to the Governing Board of the Authority and an alternate be appointed by resolution to act in the primary member's absence; and

WHEREAS, the Amendment to Joint Exercise of Powers Agreement for Insurance and Risk Management Purposes dated May 13, 1987, and the Risk Management Committee By-Laws require that a staff member be appointed as a voting member of each Risk Management Committee that the City is a member of and another representative to act in the primary member's absence.

WHEREAS, the City of Hermosa Beach is a signatory to the Joint Powers Agreement which governs the operation of ICRMA and establishes the membership of its Governing Board; and

WHEREAS, the City of Hermosa Beach desires to approve an amendment to the Joint Powers Agreement to authorize the appointment of a substitute alternate representative to the Governing Board should a Member City desire to do so;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:SECTION 1. That the City of Hermosa Beach appoints the Honorable Sam Y. Edgerton to serve on the Governing Board of the Independent Cities Risk Management Authority.

SECTION 2. That the City of Hermosa Beach appoints Michael A. Earl to serve on the Governing Board of the Independent Cities Risk Management Authority in the absence of the primary member noted in Section 1 above.

SECTION 3. That the City of Hermosa Beach appoints Michael A. Earl to serve on the Liability Risk Management Committee.

SECTION 4. That the individuals previously designated by this Council as the City's representative and alternate to the ICRMA Governing Board and to the Liability Risk Management Committee of the ICRMA are hereby confirmed and designated as the City's delegates to the ICRMA Governing Board for all purposes of representing the City's interests and exercising the authority of the City with respect to the coverage and the program and to the Governing Board and signing such amendments as are contemplated to be approved by the Governing Board Trust Agreement, and such individuals shall keep this Council informed of such matters on a timely basis.

SECTION 5. This City Council does approve an amendment to Article V. of the Joint Powers Agreement, as amended, to read as below:

SECTION 6. That the City of Hermosa Beach appoints Viki Copeland to serve in the absence of the primary and alternate members noted in Section 1 and 2 above.

SECTION 7. That the City Clerk shall certify to the adoption of this resolution and thenceforth and thereafter the same shall be in full force and effect.

ARTICLE V. GOVERNING BOARD

The Authority shall be governed by a Governing Board comprised of one Representative from each Member City. The City Council of each Member City shall appoint a member of the City Council as the Member City's Representative to the Governing Board. Each Member City shall also designate an alternate Representative and may designate a substitute alternate. The alternate and the substitute alternate Representative, if appointed, may be staff officer(s) of the Member City. Each Representative of the Governing Board has one vote. Either the alternate or substitute Representative, if appointed, may vote at meetings of the Governing Board in the absence of the Member City's Representative. Immediately upon admission of a new Member City pursuant to Article XVII, the Member City shall be entitled to appoint to the Governing Board a Representative and an alternate Representative and, if desired, a substitute alternate Representative.

A Representative and/or alternate or substitute alternate Representative shall be removed from the Governing Board upon the occurrence of any one of the following events: (1) the Authority receives a written notice from the appointing Member City of the removal of the Representative or alternate or substitute alternate Representative; (2) the expulsion or withdrawal of the Member City from this Agreement; (3) the death or resignation of the Representative; (4) the Authority receives the written notice from the Member City that the Representative is no longer a member of the City Council of the Member City.

Representatives and their alternates, or substitute alternates, if appointed, are not entitled to compensation. The Governing Board may authorize reimbursement of expenses incurred by the Representative, or their alternates, or substitute alternates.

Pursuant to Government Code Section 6505.6, the Authority shall designate an officer or employee, or officers and employees, to receive, deposit, invest, and disburse the property of the Authority pursuant to Government Code Sections 6505 and 6505.5. The Authority shall fix the amount of the fidelity bond to be filed by such public officer(s) and/or employee(s).

RESOLVED FURTHER that a certified copy of this Resolution shall be provided to the General Manager of the ICRMA.

PASSED, APPROVED, and ADOPTED this 28th day of October , 1997.

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