FEE AND USE POLICY FOR HERMOSA VALLEY PARK SOCCER FIELD

YOUTH CLUB SOCCER TEAMS

Recommendation

The Parks, Recreation and Community Resources Commission and staff recommend that Council approve the use of the Hermosa Valley Park Soccer Field for local Youth Club Soccer Teams subject to the policy outlined in the analysis below.

Background

Staff has received two requests from coaches of youth club soccer teams who are seeking Sunday field space at Valley Park for their league games from September-November. The field is currently used by AYSO and Little League during their seasons for games and practices respectively.

Analysis

Historically the City has permitted non-profit organizations such as Youth Basketball, Little League and AYSO to use City recreation facilities. In the interests of supporting these important sports programs, the City has also subsidized this use by waiving facility rental charges and use fees.

Club teams differ from these programs in that they are not open to all youngsters; rather they focus on select players who wish to compete at a higher skill level. As such, these programs are not open to any youngster who wishes to participate.

Notwithstanding the above, staff recognizes the importance of affording opportunities for youngsters who are advanced players so that their recreational needs can also be met. As such, it would seem to be fair to allow local teams to reserve facilities when the other programs are not using them.

In as much as the club programs remain exclusive, it would also seem appropriate to assign a fee for the use of the field to reimburse the City for some of its costs. Manhattan Beach allows club teams to rent their fields for $12 per hour (without lights) and $24 (with lights) with an application fee of $20. Since those club teams typically include Hermosa Beach youngsters, it would seem appropriate to adopt a similar fee structure for the use of our field.

Staff recommends that the Council approve the attached policy for club soccer teams:

HERMOSA VALLEY PARK FIELD RENTAL POLICY

Hermosa Valley Park Soccer Field may be reserved by YOUTH CLUB SOCCER TEAMS subject to the rules and terms listed below:

1. Field use priority shall be granted to AYSO, Little League and other City recreation activities.
2. Team must be part of a local (open to Hermosa Beach youngsters) youth (under 18) soccer club.
3. Club teams with more than 50% Hermosa Beach youngsters on the roster will be given priority status for field reservations.
4. Team must be part of a registered non-profit organization.
5. The use of nets, goals and/or and methods for lining the field must be pre-approved by the City.
6. Teams must abide by all City rules and regulations regarding the care and use of public facilities.
7. City liability waivers must be signed by the applicant, coaches, and each participant's parent(s). The applicant shall be fully responsible to update City waivers if the roster changes.
8. Fees:

Application Fee	Rental Fee
$20 annually	$12 per hour Must be paid in full, 2 weeks in advance of reserved date. Rainy days will be reimbursed and/or credited as appropriate.

Name of applicant	________________	Team Name	_________________
Address	________________	Club Affiliation	_________________
Telephone Number(s)	________________	Non-profit ID Number	_________________
I, the undersigned participant, parent or guardian, do hereby agree to participate and/or allow the individual(s) named herein to participate in the aforementioned activity(ies) and further agree to indemnify and hold harmless the City of Hermosa Beach, its agents and employees from harm, accidents, personal injury or property damage which may be suffered by the aforementioned individual(s) arising out of, or in any way connected with, the participation of the activity have read and understand the Rules and Regulations and priorities for the use of the Valley Park Soccer Field. I agree to abide by them and accept responsibility for the safety of this program and its participants and for the careful use of the Field.
Signature of Applicant	_____________________	Date	________________

Fiscal Impact: To Be Determined

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