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 City of Hermosa Beach --- 05-12-98
AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES AND DAILY INSPECTION SERVICES FOR THE NORTH PIER PARKING STRUCTURE - CIP 96-624
Recommendation: It is recommended that the City Council:
On April 8, 1998 the City Council awarded the architectural and engineering design services to Gordon Chong and Partners for the parking structure. On May 29, 1997 the City Council set up a committee to oversee the implementation of the proposed parking structure. Designs were developed during discussions and meetings with members of the City of Hermosa Beach parking structure design review committee and also reflect ideas presented by the City Council and participating residents at the City Council meeting of May 29, 1997.
On August 12, 1997 the City Council approved design development concept presented by Gordon Chong and Partners and authorized the preparation of the plans and specifications for the parking structure.
In March 1998, staff prepared and sent out ten Request For Proposals (RFP) for Construction Management Services pertaining to construction of the parking structure, in anticipation that the parking structure could go to construction in September. The RFP included requirements for biddibility and constructibility review and public relations in addition to the more standard construction management needs.
Staff is in the opinion that review of the design by another consultant prior to bidding of the plans and specifications will assure the City of accuracy of the construction documents. Retaining the construction manager team before bidding of the project will allow minor design changes to be made which will save the City time and construction cost.
The management team will be responsible to study the impact that construction activities will have on neighboring businesses and residents. Newsletters, flyers and public meetings will keep the effected parties aware of construction progress and changes in scheduling through the construction period.
ANALYSIS: The analysis is divided as follows:
Five respondents submitted proposals. All proposals are available for review in the City Clerk's office. A list of the respondent's costs are shown below: Respondent -- City Cost
The Interviews
The proposals were evaluated by a selection committee consisting of all City Department Directors and the Public Works Assistant Engineer. Three consultants were selected for the interview. The three respondents that made the short list were:
Based on the interview, selection committee considered all three respondents interviewed to be qualified to do the work and provide the service required by the City. But among these three, Harris & Associates clearly demonstrated to be the most qualified Construction Management provider to best serve the City's need.
A reference check revealed that Harris & Associates has an excellent reputation for working with previous clients. Their latest parking structure with the City of Huntington Beach was completed successfully without claims. The Department of Public Works, therefore recommends award of the Construction Management contract for the parking structure to Harris & Associates, Inc. in the amount of $275,570.
Fiscal Impact:
Proposed Management Services Contract: $275,570 15% Contingency: $41,335 Total : $316,905
Hourly Rates for Additional Services if requested by the City would be as follows: Construction Manager $125 per hr. Inspector $ 75 per hr.
Estimated fiscal impact on 121 and 150 Fundsallocated for this project are: $316,905.
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