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 City of Hermosa Beach --- 02-10-98
1998 United States Surfing Federation Surfing Contest
Recommendation
The Parks, Recreation and Community Resources Commission and staff recommend that Council:
Background
Staff has received an application from the United States Surfing Federation, Western Region (USSF), requesting to hold their second amateur surfing contest in Hermosa Beach on the South side of the Pier on Sunday, March 1, 1998. Their list of tour stops has included the cities of Manhattan Beach, Redondo Beach and Torrance.
The USSF is a non-profit corporation dedicated to promoting the sport of surfing for recreation and pleasure of its members and the general public. USSF organizes, produces, and sponsors surfing competitions, educational programs, and other activities related to the sport.
USSF is the only sanctioned representative of the United States Surfing Federation representing the West Coast. USSF surf contests provide competition by division in the shortboard, longboard, bodyboard, and kneeboard categories for youths of all ages, and amateur adults. They give surfers on the West Coast an opportunity to earn entry into the US Amateur Surfing Championships and the US Team trials.
Analysis
At the October 16, 1997 meeting, the Council approved the request to hold the first USSF surf contest in Hermosa Beach on November 23, 1997 and to waive the per participant/spectator fees. USSF was quite successful and able to attract 105 participants, 70% of them under the age of 18 to their first event. The proposed requirements listed in the recommendation cover the key issues associated with this event.
USSF has proven to be responsible in the conduct of their varied activities that include their 1997 USSF Surfing Championships at the International Surf Festival. Certainly, the City of Hermosa Beach will benefit from the series of surf events USSF has to offer and who will continue to provide these activities for the youth and recreational surfers in our community.
Fiscal Impact: None
Attachments:
CONTRACT WITH UNITED STATES SURFING FEDERATION
This contract is entered into on February 10, 1998 at Hermosa Beach, California by and between the UNITEDSTATES SURFING FEDERATION , (USSF) a non-profit organization and the CITY OF HERMOSA BEACH (CITY), with regards to the Special Event "SURFING CONTEST" to be held on the beach (competition on the north or south side of the Pier depending on wave conditions) on March 1, 1998.
FEES
USSF shall pay for any direct City staff costs associated with monitoring the event.
All predetermined fees shall be paid two weeks prior to event.
All unanticipated costs incurred by the City on behalf of the event shall be paid within 15 days of receiving an invoice from the City.
Per participant/spectator fees are waived.
POLICE/FIRE/SECURITY
The City of Hermosa Beach shall provide Officers for the event if the Chief of Police determines that officers are necessary to ensure event safety.
The City of Hermosa Beach shall provide Fire/Paramedic personnel for the event if the Fire Chief determines that it is necessary to ensure event safety.
All costs of the officers and fire/paramedic personnel shall be assumed by USSF.
LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES
USSF shall assume all costs for any additional lifeguards each day of event if required by Los Angeles County Lifeguards.
The CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. If USSF desires any County services, they must process their request through the CITY. Any costs for County services will be borne by USSF.
USSF shall be responsible to obtain written approval from the Los Angeles County Lifeguards on the ocean safety conditions prior to the event.
CLEAN -UP
USSF shall be responsible to clean all areas occupied or affected by the event. USSF shall be responsible for hauling the trash collected outside the City at end of event.
INSURANCE
Ten (10) days prior to the event USSF shall provide the City with a certificate of insurance providing personal injury and property damage liability insurance naming the CITY its officers, employees, and agents as additional insured with a minimum coverage of $1 million combined single limit coverage. Said insurance shall not be canceled or altered without 30 days notice in writing to the City and County.
USSF insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. Said insurance's shall not be canceled or terminated without at least ten (10) days written notice to the CITY.
USSF agrees to defend, indemnify and hold the CITY harmless from and against any and all liability and expense, including defense costs and legal fees, caused by negligent or wrongful act or omission of the event organizers or its agents, officers and employees, including but not limited to personal injury, bodily injury, death, and property damage.
For insurance purposes, the event area shall be defined to any and all areas occupied or affected by the event.
ADVERTISING
The City of Hermosa Beach shall permit street banners to be posted for the event.
SPECIAL EVENTS
The CITY shall review all requests for any special events requested to be held as part of said event. The CITY shall have the right to deny any and all requests.
USSF shall abide by all of the City rules and regulations for special events.
MISCELLANEOUS RESPONSIBILITIES OF USSF
USSF shall provide the CITY with copies of signed waiver forms from all event participants.
USSF will be required to obtain an amplification permit.
USSF will be solely responsible for event management.
USSF will notify all affected residents/merchants about the competition.
USSF will abide by any additional policies or appropriate fees as established by the City.
Event shall be conducted in compliance with City of Hermosa Beach Noise Ordinances. Ordinances are on file at the Department of Community Resources.
THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION (S) OF SAID CONTRACT.
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