Awarding Contract for Seismic Retrofit of the Clark Building

Recommendation:

It is recommended that City Council:

1. Authorize the award of the construction contract to D&M Inc. Construction of West Hills, California for Seismic Strengthening of the Clark Building in the amount of $86,555.

2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval of the City Attorney.

3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public Works to accept the project as complete on behalf of the City Council and release all contract bonds.

4. Authorize the Director of Public Works to make minor changes as necessary within budget.

Background:

Pursuant to provisions of Sections 15.36.010-060 of the Hermosa Beach Municipal Code, Plans and Specifications for the Seismic Strengthening of the Clark Building were Prepared by Bryant, Palmer, Soto, Inc. Consulting Engineers and approved by the Department of Public Works and are on file in the City Clerk Office for review. On January 30, 1997, the City began advertisements for closed bids. The project was also advertised in the Easy Reader, Construction News Report (Green Sheet) and Daily Construction Service of Southern California. A total of 18 bid packages were either picked up or mailed to contractors. Eight bids were received and opened by the City Clerk on February 27, 1997 with results as followed:

1. D&M General Contractor $ 86,555
2. Meridian Pacific Construction $ 88,400
3. Des/Mar Constuction Co. $ 89,900
4. ATEK Construction, Inc. $109,100
5. W.B. Construction $113,500
6. Vahdani Group $117,049
7. Statewide Construction $132,200
8. States Link Construction $199,000

Analysis:

The Public Works Department has reviewed the low bidder's bid documents and has found them to be in order. Phone calls to previous clients of D&M General Contactor has revealed them to be a competent and expedient contractor. The Public Works Department therefor recommends award of the subjet project to D&M General Contactor in the amount of $86,555. This project consists of adding positive attachment of the existing roof truss to the concrete pilasters, providing seismic ties at the perimeter of the building, replacing two unreinforced brick walls with reinforced concrete walls and removing existing roof to install plywood over sheating and plywood shear panel on both sides of truss.

Fiscal Impact:

The actual construction costs for the Seismic Strengthening is projected to be as follows:

1. Construction Contract $ 86,555
2. Structural Engineer fee $ 9,000
3. Contingencies (15% of the contract) $ 13,000
4. Total $108,555

The Available $880,000 FY1996-97 Park Improvements Fund CIP96-506 will be reduced by $108,555.