City of Hermosa Beach --- 01-26-99


AWARD OF BIDS:


SKATE TRACK CONSTRUCTION

CIP 97-525


TENNIS COURT CONSTRUCTION/PARKING LOT IMPROVEMENTSCIP 98-526



Recommendation:


Staff recommends that Council:


  1. Award the contract for Skate Track construction to Asan Construction based on lowest bid price of $104,800.
  2. Award the contract for (a) Tennis Court construction, (b) Parking lot improvements, and (c) landscaping (Ardmore wall) to Pima Corporation dba Advanced Construction based on lowest bid price of $347,000.
  3. Appropriate $1,880 to CIP 97-525 (Skate Track) and $206,837 to CIP 97-526 (Tennis Courts) from the 4% UUT Fund to provide the total funding required for the projects.
  4. Direct the City Clerk to release all other bid bonds; and
  5. Authorize the Director of Public Works/City Engineer to issue change orders as necessary within the project budgets.


Background:


On October 13, 1998, per staff recommendation, Council rejected all bids received for the construction of the Community Center skate track and tennis courts. As directed by Council, staff re-bid the projects, by making some minor modifications to reduce cost and by offering separate bids for the two projects to encourage greater competition among bidders (there were only two bidders in the first round).


Analysis:


This strategy proved effective in reducing the bid prices. The current bids total $451,000, a 28% reduction from the original low bid price of $630,000.


The bid prices (opened on December 17, 1998) were received as follows:


Company

(location)

Skate Track Bid

Tennis Court Parking/Landscaping Bid
  1. 1. Asan Construction (Calabasas)

$104,000


  1. 2. Pima Corporation dba Advanced Construction(Santa Monica)

$149,000

$347,000

  1. 3. California Landscape (Upland)

$124,930


  1. 4. Zaino Tennis Courts (Orange)

$140,000

$386,000
  1. 5. 4-Con Engineering (Azusa)

$159,995

$399,500
  1. 6. Malibu Pacific Tennis Courts

(Westlake)

$188,000

$373,000


As evidenced in the Fiscal Impact below, the cost of the skate track is close to the engineer's original budget projections, while the tennis court project has exceeded original projections.


In addition to the added landscaping and parking lot improvement items, the tennis court cost reflects the substantial use of retaining walls that are required to build the courts near the hillside adjacent to the Alano Club. While this cost may seem substantial, the replacement of courts 5-6 with new courts replete with modern lighting and an improved location will greatly enhance the tennis facilities for the City. It is also noteworthy that recreational users will amortize this investment for decades to come (some of our City courts are over 80 years old).


The Skate Track remains a long-awaited and much anticipated recreation facility for our youngsters. With Council's approval, Public Works staff anticipates that the contractors can initiate construction within one month and complete the work in four months allowing for a summer ribbon-cutting for both facilities.



Fiscal Impact:


Estimated Balance in the Fund as of June 30, 1999: $814,445

Additional appropriation from the 4% UUT Fund: $208,717

Balance after the appropriation: $605,728





CIP PROJECT

SKATE TRACK - 97-525

TENNIS COURT-98-526

Bid Price

$104,800

$347,000

10% Contingency

$ 10,480

$ 34,700

Total Projected Cost

$115,280

$381,700

Budget

$113,400

$174,863

Additional Appropriation

$1,880

$206,837



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