City of Hermosa Beach --- 02-27-01

AWARD PURCHASE OF NEW CITY VEHICLE

 

Recommendation:

It is recommended that the City Council:

  1. Award the purchase of a new City stake-bed truck with utility bed for the Public Works Department to Wondries Fleet Division of Alhambra, California, in the amount of $26, 387.64;
  2. Approve the appropriation of $1,388 in additional funds needed from the Equipment Replacement Fund; and
  3. Authorize Staff to issue the appropriate purchase documents as required.

 

Background:

A total of $25,000 has been allocated in the current budget for replacement of this vehicle.

YEAR

MAKE/MODEL

LICENSE

REPLACEMENT

AMOUNT IN REPLACEMENT FUND

1975

Ford 350 Custom Dump Truck

E653521

2001 Ford 350 SD Stake-Bed Truck

$25,000

It should be noted that the dump truck is being replaced with a stake-bed truck for the following reasons:

  • The department currently has a full complement of dump trucks.
  • The stake-bed truck is more utilitarian, may be used for transportation of heavy equipment – up to 600 pounds or more.
  • This truck will have a lift-gate thereby eliminating the potential for back injuries

 

Analysis:

In January of 2000, Specifications for new Public Works Vehicles were developed and Requests for Bids were sent to eleven interested bidders. In addition, the City advertised in the local newspapers. Three sealed bids were received, then opened on February 24, 2000. City Council awarded the bid to Wondries Fleet Division of Alhambra, California on April 25, 2000. The approved bidder has agreed to sell the City this 2001 replacement vehicle with no increase in price over the City’s previous purchase. This is considered a "piggyback" purchase and is standard within the industry.

 

Fiscal Impact:

Funds in the amount of $25,000 were allocated in the current (FY 00-01) budget for replacement of this vehicle. At this time, Staff is requesting an additional appropriation of $1,388 to complete the purchase.

 

Alternatives:

  1. Approve the appropriation of needed funds, accept the piggyback purchase method and award the purchase to Wondries Fleet Division.
  2. Re-bid the vehicle, delaying delivery.

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