AWARD OF BID FOR INSTALLATION

OF A UTILITY BED ON A

FORD F 250 PICKUP TRUCK

Recommendation:

It is recommended that the City Council award the bid for installation of a utility bed on a Ford F 250 Pickup Truck to Pacific Truck Equipment, Inc. for $8,868.00.

Background:

On September 30, 1998, the City Council approved the purchase of a Ford F 250 Pickup Truck with CNG fuel. Bids were prepared, sent to five local truck manufacturers and legally advertised. Staff made several follow up telephone calls to all parties prior to bidding. The results are as follows:

COMPANY CITY BID/RESPONSE

Pacific Truck Body Whittier $8,868

Royal Truck Body Paramount no response

Paramount Truck Body Long Beach called back/no bid

Trojan Truck Body Paramount no response

California Truck Equipment Downey called back/no bid

When following up with the potential bidders, some were not interested in removing and replacing the CNG fuel tanks.

Analysis:

The utility bed is necessary to hold the equipment and tools needed in daily Public Works operations. The CNG fuel tank needs to be removed and replaced in the installation; thus adding additional costs.

Fiscal Impact:

The original vehicle was purchased with AQMD Funding and the Equipment Replacement Fund. The utility bed will be purchased through the Equipment Replacement Fund for $8,868.00.

Options:

1. Approve Staff's recommendation, resulting in the delivery of a Ford F 250 Pickup Truck with a utility bed for City services.
2. Reject the bid and notify staff to re-bid, resulting in a delay and the potential for no additional bidders.
3. Receive and file the bid, resulting in the delivery of a Ford F 250 Pickup Truck without a utility bed for City services.
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