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 City of Hermosa Beach --- 09-28-991999 PROJECT TOUCH FALL CLASSIC CAR SHOW
Recommendation It is recommended by the Parks, Recreation and Community Resources Commission that Council approve the request from Project Touch, a Hermosa Beach based non-profit organization, to conduct a Classic Car Show on Clark Field, Sunday, October 17, 1999 from 10 AM – 6 PM with the following requirements/waivers:
Resources Department staff. City traffic control equipment (cones, barricades) are not to be borrowed. Background Project Touch is a non-profit organization dedicated to providing programs to help teens and preteens participate positively in their homes, schools and community. They have been a tenant in the Community Center for 20 years. As with most non-profits, Project Touch has sponsored various fund-raisers throughout the years as a means of supplementing grant income to operate the charity. The City received an application for this event on August 9, 1998 (see attached). Analysis Event organizers have ensured that our field is protected and that the event operates in a safe manner. Operational meetings will be scheduled with Public Works, Police and Fire Department personnel to refine event requirements. The tenancy of Project Touch in the City has been of a great value to Hermosa residents and to the community. With its dedicated leadership, the track record of this organization has been nothing short of exemplary. They have proven to be responsible both in the conduct of their many and varied activities and in their valued service to our youngsters. This is the 4 th Annual Fall Classic Hermosa Beach Car Show, and as this fund-raiser becomes more successful, it may serve as an annual source of income for this much deserving organization. Fiscal Impact: *Total Requested Subsidy: $2,785 Fees
Agendas / Minutes Menu agenda top of page
PROJECT TOUCH, INC.
SPECIAL EVENT CONTRACT This contract is entered into on September 28, 1999 at Hermosa Beach, California by and between PROJECT TOUCH, INC. (PT) a non-profit organization and the CITY OF HERMOSA BEACH (CITY), with regards to the "1999 FALL CLASSIC CAR SHOW" Special Event on October 17, 1999. FEES The City shall waive the event administration fee of $200. PT shall pay direct costs for Police and Public Works. PT shall pay for direct staff costs for Community Resources Recreation Supervisor @ $200. All predetermined fees shall be paid two weeks prior to Event. All unanticipated costs incurred by the City on behalf of the event shall be paid within 15 days of receiving an invoice from the City. The City shall waive the Clark Field rental fee of $25 per hour and the $1.10 per participant/spectator fee. The City shall waive the Banner Permit fee of $210. SECURITY The City of Hermosa Beach shall provide one officer on event day if deemed necessary by the Chief of Police. The City of Hermosa Beach shall provide two (2) Fire/Paramedic personnel for the event or as many firefighters as deemed necessary by the Fire Chief. Costs for officers and fire/paramedic personnel shall be assumed by PT. PARKING/BARRICADES PT shall be required to post temporary "No Parking" signs 72 hours in advance as required by the City. Vehicles are permitted on the field area only. No vehicles are permitted in the entry area where parking is prohibited. A 20’ fire lane must be maintained at all times. No vehicles or equipment can be placed on the baseball diamond (northwest). PT may be asked to provide a shuttle bus service from a major satellite point(s) on the outskirts of or outside of Hermosa Beach. PT shall provide directional signs and advertisements which shall be approved in advance by the CITY. PT shall be responsible to provide their own traffic control equipment, including cones and barricades. CLEAN -UP PT shall provide cardboard trash receptacles and a BFI bin to remove all trash debris from the event. PT shall provide portable toilets as necessary to accommodate the event. INSURANCE Ten (10) days prior to the event, PT shall provide the City with a certificate of insurance providing personal injury and property damage liability insurance naming the CITY its officers, employees, and agents as additional insured with a minimum coverage of $1 million combined single limit coverage . Said insurance shall not be canceled or altered without 30 days notice in writing to the City. PT insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and their insurers shall not be required to contribute. Said insurance’s shall not be canceled or terminated without at least ten (10) days written notice to the CITY. PT agrees to defend, indemnify and hold the CITY harmless from and against any and all liability and expense, including defense costs and legal fees, caused by negligent or wrongful act or omission of the event organizers or its agents, officers and employees, including but not limited to personal injury, bodily injury, death, and property damage. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. PT shall provide the City with signed indemnification forms from all event participants. ADVERTISING The City of Hermosa Beach shall permit one street banner to be posted for the Event. CITY shall waive the cost of posting one street banner. All sponsor signs, props, product facsimiles, etc. deemed necessary by PT to identify the event, shall be approved as to location and content by CITY. CITY will not unnecessarily deny said approval and will not curtail certain constitutional rights of PT. SPECIAL EVENTS PT shall abide by all of the rules and regulations for special events. The CITY shall review all requests for any special events requested to be held as part of said event. The CITY shall have the right to deny any and all requests. MISCELLANEOUS CITY RESPONSIBILITIES CITY staff shall allow PT the opportunity to sell concession items per certain conditions. All concession items must be approved by CITY prior to the event.
MISCELLANEOUS RESPONSIBILITIES OF PROJECT TOUCH, INC. PT will be solely responsible for event management. PT shall be responsible to obtain all necessary County and State health and A-B-C permits as required. PT will be required to obtain an amplification permit from the CITY. PT will provide an event notice to neighbors immediately adjacent to the park at least two weeks in advance of the event. PT shall abide by directions set forth by the Public Works Superintendent to protect the field and sprinkler system. PT shall repair field as necessary. PT will abide by any additional policies or appropriate fees as established by the City. Event shall be conducted in compliance with City of Hermosa Beach Noise Ordinances. Ordinances are on file at the Department of Community Resources. THE CITY OF HERMOSA BEACH RETAINS THE RIGHT TO AMEND, ADD OR DELETE ANY CONDITION (S) OF SAID CONTRACT. Agendas / Minutes Menu agenda top of page
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