Sewer Construction and Street Rehabilitation Project (various streets)

CIP 96-408

(Award of Bid)

Recommendation:

It is recommended that City Council:

1. Authorize the award of the Sewer Construction and Street Rehabilitation Contract (various streets) to W.A.Rasic Construction of Arcadia, California in the amount of $504,465.

2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval of the City Attorney.

3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public works to accept the project as complete on behalf of the City Council and release all contract bonds.

4. Authorize the Director of Public Works to make minor changes as necessary within budget.

5. Hire CMI Engineering Consultants to provide Inspection and Construction Management Services not to exceed $ 37,000. (see attached)

Background :

Plans and Specifications for the Sewer Construction and Street Rehabilitation Project were completed and approved by the Department of Public works and are on file in the City Clerk Office for review. On January 30,1997, the City began advertisements for closed bids. The project was also advertised in the Easy Reader, Construction News Report (Green Sheet) and Daily Construction Service of Southern California. A total of 13 bid packages were either picked up or mailed to contractors. Four bids were received and opened by the City Clerk On February 20, 1997 with results as followed:

1. W.A.Rasic Construction $504,465
2. John T.Malloy, Inc. $570,094
3. Savala Construction Co., Inc. $624,258
4. Colich and Sons $652,082

Analysis:

The Public Works Department has reviewed the low bidders bid documents and has found them to be in order. Phone calls to previous clients of W.A.Rasic Construction has revealed them to be a competent and expedient contractor. The Public Works Department therefor recommends award of the Sewer Construction and Street Rehabilitation Project to W.A.Rasic Construction in the amount of $504,465. This project consists of six sewer main replacements and four sewer main lining at various locations. Sewer lining system rehabilitation is selected for areas unaccessible (easements) to equipment for reconstruction. This method will minimizes distruption and inconvinience to the residents. Linning in lieu of reconstruction at these areas will resut in a cost saving to the City.

Fiscal Impact:

The actual Construction costs for the Sewer Construction and Street Rehabilitation Project are projected to be as followed:

1. Construction Contract $504,465
2. Contract Administration $ 37,000
3. Contingencies (10% of the contract) $ 50,000
4. Total $591,465

The Available $1,160,536 FY1996-97 Sewer Fund CIP96-408 will be reduced by $591,465.