AWARD OF CONSTRUCTION CONTRACT FOR

MONTEREY BOULEVARD IMPROVEMENTS

CIP #98-142

Recommendation:

It is recommended that the City Council:

1. Award Monterey Boulevard Improvements Contract to Sully Miller Contracting Company of Anaheim, California in the amount of $163,775.
2. Authorize the transfer of $80,277 from the Sewer Fund portion of this project to the Capital Improvement Fund to complete street improvement portion of this project.
3. Authorize the Mayor to execute and the City Clerk to attest the Construction Contract subject to approval of the City Attorney.
4. Direct the City Clerk to reject all other bids and release all bid bonds after award by the City Council.
5. Authorize the Director of Public Works to issue change orders as necessary within budget.

Background:

On October 13, 1998, the City Council authorized advertising for bids. The project was advertised in the Easy Reader, Green Sheet (Construction News Reporter), Daily Construction Service and Bid America. A total of eleven bid packages were picked up. Five bids were received by the City Clerk by the closing date of December 17, 1998. The bids were publicly opened and read aloud. The bid results are as follows:

Bidder's Name CITY Total Bid Amount

1. Sully Miller Const. Co. Anaheim, CA $163,775
2. Excel Paving Co. Long Beach, CA $180,863
3. Sequel Contractors, Inc. Downey, CA $185,252
4. VADYN Commerce & Bldg. LTD Agoura, CA $199,462
5. Ruiz Engineering Co. Long Beach, CA No Bid

The Engineer's estimate for construction is $205,500. The apparent low bid is 20% lower than the Engineer's estimate.

Analysis:

The proposed work for this project includes, in general, overlay of the existing pavement and appurtenances on Monterey Boulevard from Pier Avenue to Nineteenth Street, driveway approach, wheelchair ramp, cold milling, crack seal, rubberized asphalt, striping and spiral wound PVC sewer pipe rehabilitation at Sixteenth Street between Loma Drive and Bayview Drive.

A reference check revealed that Sully Miller Contracting Company has an excellent reputation for their performance and work with previous clients. The Department of Public Works, therefore, recommends award of Construction Contract for the Monterey Boulevard Improvements Contract to Sully Miller Contracting Company.

The Bid Proposals are in the Public Works/City Engineer's Office for review.

Fiscal Impact:

The 1998/1999 Fiscal Year budget for the Monterey Boulevard Improvements project (CIP #98-142) is $200,000. This project is funded by a combination of Sewer Fund and a Capital Improvement Fund.

MONTEREY IMPROVEMENTS	FUNDING	APPROPRIATED FUND $	ENGINEERING COST $	CONSTRUCTION COST $	REMAINING FUND $	CONTINGENCY $	APPROPRIATED FUND BALANCE $
SEWER CONST.	SEWER FUND	100,000	(4,789)	(13,634)	81,577	(1,300)	80,277
PAVEMENT REHABILITATION	CAPITAL IMPROVEMENT FUND	100,000	(16,726)	(150,141)	(66,867) shortfall	(13,410)	(80,277)
TOTAL		200,000	21,515	163,775	14,710	14,710	0

There is a total of $80,277 shortfall in the Capital Improvement Fund for the pavement rehabilitation in this project. This amount could be covered by transferring $80,277 available funds from the appropriation in the Sewer Fund for the same project.

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