Municipal Pier Retrofit - Construction Management

Award of Contract

Recommendation:

It is recommended that City Council:

1. Approve award of the construction management contract for the Municipal Pier Renovation to Concept Marine in the amount of $187,620.
2. Prescribe that the Director of Public Works reject all other proposals.
3. Authorize the Director of Public Works to make minor changes as necessary within 10% of the contract cost.

Background:

In April, the Public Works Department, in anticipation that the structural retrofit portion of the project could go to construction in July, released a Request for Proposals for construction management services for the project. The RFP included requirements for design review and public relations in addition to the more standard construction management needs.

Staff believes that review of the design by another consultant prior to final acceptance and bidding of the plans and specifications will assure the City of the best possible set of construction documents. Problems dealt with now will allow construction to progress that much smoother in the future. A fresh look by a different design firm may catch something which may have been passed by otherwise. Bringing the construction management team on line before the plans are complete will allow minor design changes to be made which may, through different construction techniques, save the City time and construction costs.

Because the proposed construction will have an impact on the operation of businesses in the downtown area the proposal requirements include the implementation of a public relations campaign aimed at easing difficulties arising there from. It will be the construction managers responsibility to study the impact that construction timing, location and accessibility restrictions will have on neighboring businesses, residents and beach-goers. Newsletters, informational posters, newspaper releases and public meetings will keep the effected parties aware of construction progress and changes in scheduling through the construction period.

On May 7, 1998 the City of Hermosa Beach Public Works Department received four proposals for the performance of construction management services for the Municipal Pier Renovation. The project teams which responded were as follows:

Firm -- Location -- Fee

1. Concept Marine Associates -- Marina Del Rey, CA -- $187,620

2. Moffatt & Nichol Engineers -- Long Beach, CA -- $194,250

3. Vanir Construction Management -- Los Angeles, CA -- $209,310

4. Bovis Construction Corporation -- Los Angeles, -- CA $228,432

Analysis:

The proposals were reviewed for their thoroughness and compliance with the RFP. Interviews were held with all four consulting teams on May 5, 1998. A conference held after the interviews revealed that though there were aspects of each proposal and each team that satisfied the review board, one firm clearly met or exceeded the expectations outlined in the request for proposals. Concept Marine put together a proposal with a good understanding of the project goals, an excellent reputation for working with previous clients and by far the most experience in managing the rehabilitation of marine structures similar to the Hermosa Municipal Pier. The Manhattan Beach, Venice, Huntington Beach, Redondo Beach, Monterey and Santa Monica Piers are projects for which Concept Marine has performed construction management services. All projects were completed successfully without claims. The Department of Public Works therefore recommends award of the construction management contract for the Municipal Pier Structural Retrofit Project to Concept Marine Associates, Inc. in the amount of $187,620.

Fiscal Impact:

It is recommended that $206,382 ($187,620 + a 10% contingency) of the County Proposition A Open Space Funds(121) previously allocated to the Pier Renovation Project be used for construction management costs.

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