City of Hermosa Beach -- 05-29-97



AWARD OF BID FOR GRINDING, RESURFACING AND RE-STRIPING OF SOUTH PARK ROLLER HOCKEY RINK


RECOMMENDATION:

It is recommended that City Council:

  1. Award a bid to Eastwoods Tennis Surface, Inc. for the process of grinding, resurfacing and re-striping of the South Park Roller Hockey Rink in the amount of $9,800.00.
  2. Reject all other bids.
  3. Allow the Public Works Director to make modifications within budget.
  4. Appropriate $10,780 from 4% UUT Fund (126) to CIP number 97-525.


BACKGROUND:


The Public Works and Community Resources staff visited numerous existing Roller Rink sites. Staff then met with four different contracts at South School Site to discuss various methods of repair, as well as products and warranties. A 3 year warranty on this type of product is a major factor with the specifications. Bid specifications were then prepared for the work needed to be done in resurfacing South Park Roller Hockey Rink. The request for bids was advertised in the Easy Reader. Four (4) bid packages were sent out. Three bids received by the City Clerks office on May 15,1997 were publicly opened and read aloud.


ANALYSIS:

Awarding this bid will allow job completion in time for the New Hockey Season Sponsored by the Community Center. The bids were as follows:

BIDDER'S NAME

AMOUNT OF BID

1. Eastwoods Tennis Surface Inc.

$9,800

This bid complied with all specifications and guarantees.

2. Taylor Tennis Courts

$13,955

Note : The original bid submitted was $5,745.00. However, this bid did not use the specific product nor comply with the 3 yr. warranty. A subsequent bid was then submitted with the specific product to be used in this bid.

3. Malibu Pacific Tennis Crts

Withdrew Bid

Note : The original bid was submitted for $8,700.00. However, this bid did not use the specified product nor comply with the 3 yr. warranty. When asked for the specified products and warranties the bidder withdrew from the process.


FISCAL IMPACT:


Contract Amount $ 9,800

10% Contingency $ 980

Total $10,780

This will impact the 4% UUT Fund Balance by $10,780.00.