CIP 98-621 PIER RENOVATION, PHASE II REPLACEMENT OF
THE HERMOSA PIER FOG SIGNAL – request to dispense with bidding

 

Recommendation:

It is recommended that the City Council:

1. Declare that Automatic Power, Inc. of Houston, Texas is the sole vendor for the purchase of the Pier fog signal, in accordance with the provisions of Section 3.12.070 of the Hermosa Beach Municipal code;
2. Authorize Staff to negotiate a price from Automatic Power, Inc. not to exceed $5,800.

 

Background:

The City has had a working fog signal at the end of the Hermosa Pier since its construction in the 1960’s. It is currently listed as a private aid to navigation in the U.S. Coast Guard Registry. Although tested and used recently, on Monday, September 18th it became inoperable. The Public Works crew contacted the manufacturer who, with the City staff, analyzed the problem and made recommendations for repair or replacement. The Public Works Department has notified the Coast Guard, Lifeguards and Police Department that the fog signal is not currently working. The Coast Guard has posted the information on their notification systems and is aware of the anticipated replacement/repair time frame.

 

Analysis :

Automatic Power, Inc. of Houston, Texas is the sole source of this fog signal. For this reason, Staff is recommending that Council declare that Automatic Power, Inc. is the sole source for the purchase of a new Pier fog signal. Section 3.12.070 Bidding required -- When bidding may be dispensed with. of the Municipal code provides for this action. Please refer to the attachment.

The estimated cost of repairs is $2,300; delivery is 7 days after receipt of the order. Since the fog signal has exceeded its projected service life, it is anticipated that additional repairs will be needed in the near future.

The $5,800 total replacement costs would be more cost effective. The delivery for a new unit is six weeks from the date an authorizing purchase order is received.

In order to leave the information in the List of Aids to Navigation (maintained by the Coast Guard) unchanged, purchase from this sole source is necessary.

 

Fiscal Impact:

Sufficient funds are available in the project account; therefore, no appropriation is required at this time.

 

Alternatives:

1. Approve Staff’s recommendation.
2. Appropriate $2,300 for the current repairs anticipating additional failures in the future. Not cost effective.
3. Take no action. The Pier would be without a navigation aid for an undetermined amount of time.

Attachment: Municipal Code, Section 3.12.070

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