AWARD OF BID FOR SURFACE PREPARATION MACHINE

RECOMMENDATION:

It is recommended that the City Council to:

1. Authorize purchase of Two (2) A Von Arx Model Surface Preparation Machine(s), from SASE Company of California, complete with spare Cutters and a Vacuum for a cost of $13,181.06.
2. Reject all other bids.
3. Allow the Public Works Director to make modifications within budget.

BACKGROUND:

In preparing the FY 1996-97 Budget staff requested appropriation to purchase a Surface Preparation Machine(s). This machine is used to grind concrete areas and is specifically used to reduce the vertical displacement of sidewalks. This specialized piece of equipment is only distributed in California by a handful of manufacturers. Staff researched and tested several types of surface grinders in the areas of durability, weight\size, and easy maintenance of blade replacement. Specifications were then prepared for the purchase of the Surface Preparation Machine(s). The request for bids was advertised in the Easy Reader. This being such a highly specialized piece of equipment, only three (3) bidders requested bid packages. On May 15, 1997, three bids received by the City Clerk's Office were publicly opened and read aloud.

ANALYSIS:

The results of the Surface Preparation Machine bids were as follows and include all applicable fees, taxes:

BIDDER'S NAME AMOUNT OF BID

1. SASE $13,181.06
2. PPS CO. $14,014.36
3. ELLIS INDUSTRIAL $14,468.95

Purchase of new equipment improve the image of Hermosa Beach, a visible representation that the City is upgrading its equipment.

FISCAL IMPACT:

This will impact the Street Maintenance Traffic Safety Division by $13,181.06. Account number 001-3104-5402.