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 City of Hermosa Beach --- 09-28-991999 United States Surfing Federation Surfing Contests
Recommendation The Parks, Recreation and Community Resources Commission and staff recommend that Council:
Background Staff has received an application from the United States Surfing Federation, Western Region (USSF), requesting to hold their fourth and fifth amateur surfing contest in Hermosa Beach on the south side of the Pier on Sunday, November 7, 1999, and Saturday, November 27, 1999. Their list of tour stops has included the cities of Manhattan Beach, Redondo Beach and Torrance. The USSF is a non-profit corporation dedicated to promoting the sport of surfing for recreation and pleasure of its members and the general public. USSF organizes, produces, and sponsors surfing competitions, educational programs, and other activities related to the sport. USSF is the only sanctioned representative of the United States Surfing Federation representing the West Coast. USSF surf contests provide competition by division in the shortboard, longboard, bodyboard, and kneeboard categories for youths of all ages, and amateur adults. They give surfers on the West Coast an opportunity to earn entry into the US Amateur Surfing Championships and the US Team trials.
Analysis Previous requests by USSF for event approval and fee waivers have been approved by City Council. USSF has proven to be responsible in the conduct of their varied activities. Certainly, the City of Hermosa Beach will benefit from the series of surf events USSF has to offer and who will continue to provide these activities for the youth and recreational surfers in our community. Fiscal Impact: None
UNITED STATES SURFING FEDERATION
COMMERCIAL BEACH EVENT CONTRACT
This contract is entered into on September 28, 1999 , at Hermosa Beach, California by and between UNITED STATES SURFING FEDERATION, (USSF) a non-profit organization and the CITY OF HERMOSA BEACH (CITY) with regards to "AMATEUR SURFING CONTEST" on NOVEMBER 7 th AND 27 th , 1999. FEES USSF shall pay for any direct City staff costs associated with monitoring the event. All predetermined fees shall be paid two weeks prior to event. All unanticipated costs incurred by CITY on behalf of the event shall be paid within 15 days of receiving an invoice from CITY. Per participant/spectator fees are waived. LOCATION
POLICE/FIRE/SECURITY CITY shall provide Officers for the event if the Chief of Police determines that Officers are necessary to ensure event safety. CITY shall provide Fire/Paramedic personnel for the event if the Fire Chief determines that it is necessary to ensure event safety. All costs of the Officers and Fire/Paramedic personnel shall be assumed by USSF. CLEAN-UP USSF shall be responsible to clean all areas occupied or affected by the event. USSF shall be responsible for hauling the trash collected outside CITY at end of event. LOS ANGELES COUNTY DEPARTMENT OF BEACHES AND HARBORS SERVICES USSF shall assume all costs for any additional lifeguards each day of tournament if required by Los Angeles County Lifeguards. CITY shall make any necessary contacts on behalf of the event with the Los Angeles County Department of Beaches and Harbors. If USSF desires any County services, they must process their request through CITY. Any costs for County services will be borne by USSF. USSF shall be responsible to obtain written approval from the Los Angeles County lifeguards on the ocean safety conditions before the event can take place. INSURANCE At least ten (10) days prior to the event, USSF shall provide CITY a Certificate of Insurance providing personal injury and property damage liability insurance naming CITY, and County of Los Angeles, their officers, employees and agents as additional insured with a minimum coverage of 1 million combined single limit coverage for both dates. Said insurance shall not be canceled or altered without 30 days notice in writing to CITY and County. USSF insurers shall be primarily responsible for any and all liability resulting or arising from the performance of the contract and CITY and County and their insurers shall not be required to contribute. For insurance purposes, the event area shall be defined to include any and all areas occupied or affected by the event. USSF agrees to defend, indemnify, and hold CITY and County of Los Angeles harmless from and against any and all liability and expense, including defense costs and legal fees, caused by the negligent or wrongful act or omission of USSF, its agents, officers and employees, including, but not limited to, personal injury, bodily injury, death and property damage. ADVERTISING CITY shall permit street banners to be posted for the event. Cost of installation shall be borne by USSF. SPECIAL EVENTS CITY shall review all requests for any special events to be held as part of said event. CITY shall have the right to deny any and all requests. USSF shall abide by all CITY rules and regulations for special events. ADDITIONAL PROVISIONS/RESPONSIBILITIES OF USSF USSF shall provide CITY with copies of signed waiver forms from all event participants. USSF will be required to obtain an amplification permit. Event shall be conducted in compliance with CITY Noise Ordinances. Ordinances are on file at the Department of Community Resources. USSF will be solely responsible for event management. USSF will notify all affected residents/merchants about the competition and festival. USSF will abide by any additional policies or appropriate fees as established by CITY. CITY RESERVES THE RIGHT TO AMEND AND/OR TERMINATE THIS CONTRACT AT ANY TIME. Agendas / Minutes Menu agenda top of page
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