SUBJECT: AWARD OF CONTRACT FOR BUILDING INSPECTION

AND PLAN CHECK SERVICES - HAYER CONSULTANTS

PURPOSE: REVIEW OF REQUEST FOR PROPOSALS (RFP) FOR BUILDING INSPECTION AND PLAN CHECK CONSULTING SERVICES - COMMUNITY DEVELOPMENT DEPARTMENT

Recommendation:

Approve proposal for professional services for plan check and building inspection for Hayer Consultants and authorize City Manager to enter into consultant agreement.

Background:

The City contracts on a limited basis for plan check and building inspection services. Currently, based upon workload, the City contracts for one full time temporary building inspector and one full time contract inspector. The City currently contracts with Hayer Consultants for plan checking and building inspection services. The hourly rate for the contract building inspector is $34 per hour. Contract plan check costs are based upon 48 percent of the 1994 UBC building permit fee schedule (Table 1-A of the Building Code). The plan check cost is paid by the applicant and the City pays the contractor on a monthly basis for work invoiced. The City charges 80% of the building permit fee (based on Table 1-A) to cover permit processing costs for zone check and plan check.1

Analysis:

The City Council requested that staff provide a cost comparison for building inspection and plan check services. An RFP was issued to six firms in Southern California. The attached list provides a summary of firms which have responded to the City's RFP. As the summary indicates, Hayer Consultants provided a proposal for both plan check and building inspection services which is less costly than other proposals. Plan Check costs are on average 19% less and building inspection costs are an average of $11.50 per hour less than comparative bids. The next lowest bid is $5.00 per hour higher. Based upon these cost, over a year the average savings is $23,900 and the savings relative to the next lowest bid is $10,400. 2 Hayer Consultants is a State licensed engineer and the contract inspector is an ICBO certified building inspector.

Notes

1 City plan check cost is $.42 for each dollar of plan check fee.

2 Average cost savings per plan check is $101 p/$100,000 valuation. Average cost per building inspection hour $45.5- $34 = $11.50. Next lowest bid is $39 p/hr. or $5.00 higher x 2080hrs = $10,400.

Attachments: 1. Summary of RFP Bid Responses and Building Code fee schedules 2. Qualifications Statement

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