AWARD OF CONTRACT FOR SIGNAL MODIFICATION

Recommendation:

It is recommended that City Council:

1. Award the Signal Modification contract to TDS Engineering of Westlake Village, California For an amount of $75,000.
2. Authorize the Director of Public Works to issue addenda as necessary not to exceed a total contract cost of $86,250.
3. Direct the City Clerk to reject all other bids and release all bid bonds after award by City Council. Upon completion of work, direct the Director of Public Works to accept the project as complete on behalf of the City Council and release all contact bonds.

Background:

Due to the lack of visibility, staff had recommended installation of this vital left turn signal for the safety of vehicles making left turns from Aviation Blvd. to Prospect Avenue and the on-coming westbound traffic.

On June 27, 1996, City Council approved the budget for fiscal year 1996-97, which included installation of a left turn signal for the subject intersection.

Analysis:

After preparation of plans and specifications, the City advertised the project for construction. Seven bid packages were picked up or mailed. Six bid proposals were submitted and publicly opened and read aloud on January 30, 1997. Harper Electric of Los Angeles, California the lowest bidder and L.A. Signal Inc. of Monrovia, California, the second lowest bidder both submitted incomplete bid proposals. Their bid proposals were submitted with required information missing. Both contractors withdrew their bids claiming that they had just entered into other contracts which obligated their bond.

The third lowest bidder, TDS Engineering of Westlake Village, California was contacted. Their bid was in line with the other bidders and their references were checked.

Bid analysis are as follows:

Low Bidders Order	Contractor	Total $
1	Harper Electric	67,000
2	L.A.Signal	68,800
3	IDS Engineering	75,000
4	C.T. & F. Inc.	76,677
5	Paul Gardiner Corp.	77.183
6	Peek Traffic	81,403

Fiscal Impact:

The traffic signal modification contract will impact the budget Fiscal Year 1996-97 $120,000 Street Lighting Fund.

Budget:

Contract $75,000

Contingency at 15% 11,250

Total Budget $86,250