APPROVAL OF REQUEST FOR PROPOSALS FOR

GENERAL CIVIL ENGINEERING SERVICES

 

Recommendation :

It is recommended that the City Council approve the attached Request for Proposals and authorize staff to solicit proposals.

Background :

Due to unanticipated changes in staffing, the services of a Consultant Engineer are needed to augment the general engineering capacity of the Public Works Department. As Council may know, the Assistant Engineer has resigned to take a similar position with the City of West Hollywood. In addition, staff was unable to come to terms with the candidates from the current Public Works Inspector list. Consequently, it will be necessary for staff to re-advertise for these positions and conduct placement interviews. This process will take approximately ninety to one hundred twenty days.

Analysis :

Staff has reviewed the level of general engineering services required for the City and has evaluated the current staffing level of the department. As a result, staff has determined that in order to meet the required level of general engineering services for the City, the services of an Engineering Consultant are needed. The consultant services will be needed until such time as the vacant positions are filled.

The service will include but not be limited to the following:

1. PROVIDE ASSISTANCE IN ENGINEERING SERVICES FOR MANAGEMENT OF CAPITAL IMPROVEMENT PROGRAMS:
2. 1. Provide technical support for City Council, City staff and Commissions at the request of the Public Works Director.
   2. Prepare request for proposals (RFP) to retain services of design consultants to prepare construction documents for the projects when needed.
   3. Respond to consultants’ questions, recommendations and maintain communications throughout implementation of the projects.
   4. Prepare staff reports requesting authorization for various design and construction contracts.
   5. Attend meetings of the City Council, Commission and staff at the request of the Public Works Director.
   6. Prepare budget and schedule for projects. Provide weekly status report to the Public Works Director entailing the progress of projects.
   7. Identify and develop recommendations for optimum implementation of projects.
   8. Provide technical plan check of the improvement plans. Provide bidability/constructibility reviews of the construction documents.
   9. Assist in the advertising/bidding process for the project and provide contract and grant administration.
   10. Prepare staff report for substantial completion and release of retention.
   11. Prepare and file final notice of completion with the City Clerk.
       
3. PROVIDE PERMIT PROCESSING AND INSPECTION SERVICES:
4. 1. Provide services to process construction and encroachment permits for work proposed within the public right of way.
   2. Provide field inspection for the permitted work and other city construction projects.
   3. Prepare daily log of activities for the construction work.
   4. Prepare correspondence for the Public Works Director’s signature regarding notification of any correction or violation.
   5. Respond to public or staff inquiry regarding projects.
   6. Review and approve change order requests and progress payments.
   7. Prepare punch list items for final project completion.

 

Fiscal Impact:

There is no fiscal impact at this time.

Agendas / Minutes Menu     Agenda