PROJECT NO. CIP 99-530 VARIOUS PARK IMPROVEMENTS - SOUTH PARK ROLLER HOCKEY PERIMETER FENCING & RINK PLAN 
REJECT ALL BIDS AND AUTHORIZE RE-ADVERTISE FOR BIDS

 

Recommendation :

It is recommended that the City Council:

1. Reject all bids for the South Park Roller Hockey Rink;

2. Authorize Staff to downscope the project; and

3. Authorize Staff to re-advertise the project after appropriate modifications to the construction documents are made.

 

Background :

On November 14, 2000, City Council approved the construction documents and authorized Staff to advertise for bids for Project No. CIP 99-530 Various Park Improvements – South Park Roller Hockey Perimeter Fencing & Rink Plan. The general scope of work consists of complete removal and disposal of the existing roller hockey rink and fencing. In addition, site preparation, installation of a proposed new roller hockey rink and appurtenant work are to be done.

The following bids were received on December 14, 2000:

Contractor	Location	Bid Amount
Ace Fence Co.	City of Industry	$117,960.00
Malibu Pacific Tennis Courts	Westlake Village	$146,000.00

 

Analysis:

The low bidder, Ace Fence Co., submitted a bid that is 5% below the engineer’s estimate of $125,000. Staff recommends, however, that this bid be rejected because the roller hockey rink proposed by Ace Fence Co. is not equivalent to what is requested in the plans and specifications. The specifications call for a roller hockey rink that is manufactured by Border Patrol or an approved equal. Ace Fence’s bid is based on the Burley roller hockey rink which David Evans & Associates (DEA), consulting firm for this project, has stated is not equivalent to Border Patrol in regard to rink materials such as panels, fence fabrics, kick plates, etc. (See attached letter.) Some of the noticeable and critical advantages of the Border Patrol rink system over the Burley rink system are listed below:

1. h Border Patrol uses 2" 6 gauge fence fabric

2. h Burley uses 1" 9 gauge fence fabric

Advantage: Border Patrol uses a stronger gauge fabric and allows for better site lines for spectators (especially looking at an angle).

1. h Border Patrol uses separate kick plate with integral color throughout the piece.

2. h Burley uses a fusion laminate on bottom portion.

Advantage: The majority of wear on a system is in the bottom 6" of the boards. Instead of having to replace an entire 8’ board section, a separate kick plate can be replaced on the Border Patrol rink system at a fraction of the cost. In the Burley system, an inconsistency in levelness of the surface will result in a gap beneath the panel that could allow a hockey stick to get caught under it, a safety hazard.

1. h Border Patrol uses separate ¾" polyethylene top sill with integral color throughout the piece.

2. h Burley uses a fusion laminate on top portion (paint).

Advantage: Polyethylene is used for smoothness and because it is cut in 4’ sections it will not buckle.

1. h Border Patrol uses a steel frame with horizontal and vertical stringers.

2. h Burley does not have a frame.

Advantage: Border Patrol has equal strength both vertically and horizontally. Burley’s system tends to have a cupping effect over every section and bows in toward the ends of each panel.

1. h Border Patrol rink has 2 gates in each player box and a 20’ radius.

2. h Burley rink has one gate in each box and a 28’ radius.

Advantage: Easier flow for player changes during play and allows more room in radius for turning on inline blades.

Staff members from both Public Works and Community Resources visited two locations (San Juan Capistrano and El Segundo) where the two systems are currently in operation. After seeing and comparing the two systems, Staff concurs with DEA’s determination that the Burley rink system is not equal to the Border Patrol rink system.

The second bidder, Malibu Pacific Tennis Courts, would construct a Border Patrol rink system as indicated in the specifications. Their bid, however, is approximately 18% over the engineer’s estimate and Staff feels this bid is not competitive.

In conclusion, Staff recommends that both bids be rejected and that Staff be allowed to downscope the project by eliminating a total of eighteen 20-foot fence posts that structurally require 5’ x 2’ concrete footings. The eliminated posts and fencing will be structurally replaced with protective netting that will extend 10’ above the fence containment on both ends. This downscope of the project will not alter the integrity of the roller hockey rink and Staff anticipates a reduction in construction costs.

 

Fiscal Impact :  

None at this time.