AWARD PROFESSIONAL SERVICES AGREEMENT FOR DESIGN & ENGINEERING OF STREET & SEWER IMPROVEMENTS FOR LOMA DRIVE, SUNSET DRIVE, PALM DRIVE, 6TH STREET AND 16TH STREET, CIP NO. 00-410

 

Recommendation:

It is recommended that the City Council:

1. Award a Professional Services Agreement to Rox Consulting Group, Inc. for providing design and engineering services for CIP No. 00-410 in the amount of $67,800.
2. Appropriate $34,400 from the Sewer Fund and $43,600 from the CIP Fund.
3. Authorize the Mayor to execute and the City Clerk to attest the attached Professional Services Agreement subject to approval by the City Attorney; and
4. Authorize the Director of Public Works to make changes to the agreement up to $10,200.

 

Summary:

As the City Council is aware, the capital improvement project initiated in the mid -1990’s calling for street and sewer improvements to Loma Drive, Sunset Drive, Palm Drive, 6th Street and 16th Street was delayed as a result of the formation of the Loma Drive Underground Utility District (UUD) No. 97-2. That UUD project is now nearing completion. Therefore, it is time to restart the street and sewer improvement project.

Since Rox Consulting Group, Inc. was retained in 1995 to prepare the plans, specifications and cost estimates (PS&E), coupled with the fact that the project was stopped before the PS&E reached 100% completion, Staff is recommending the firm be retained to complete the PS&E at this time. The firm is proposing to complete the PS&E and other associated design and engineering items for a fee Staff feels is fair and appropriate.

 

Background:

In the FY 95-96 Budget adopted in June of 1995, Council approved, as part of the Capital Improvement Program, the design and construction of the Loma Drive Sewer Project. The Loma Drive sewer was built in 1934 and recently had been the location of numerous maintenance callouts. The Infrastructure Management System report prepared in October of 1994 delineates this line as a top priority for replacement mainly due to roots infiltrating the loose joints of this older line thereby causing sewer backups.

In October of 1995, Rox Consulting Group was hired to prepare the construction documents for the Loma Drive Street & Sewer Project.

 

Analysis:

The Scope of Services will consist of the following and associated work:

A. Street Improvement Plans

Prepare one set of Street Improvement Plans in accordance with the City’s Minimum Design Standards. Process the improvement plans through the City for final approval. Off-site improvements will be required in many locations. Driveways, utility boxes, sidewalks and concrete steps will need to be reconstructed or relocated.

B. Sewer Improvement Plans

Prepare one set of Sewer Improvement Plans in accordance with the City’s Minimum Design Standards. Process the plans for final City approval.

C. Construction Cost Estimate

Upon submittal and approval of the improvement plans, a cost estimate reflecting the proposed improvements shall be submitted to the City.

D. Field Review

Prior to commencing the design of the improvement plans, a field review of the project site shall be conducted to verify any field changes. Mileage is included.

E. Specifications

Upon submittal of the improvement plans, one set of specifications shall be included with the package.

F. Soils Testing

Provide the soils testing and recommendations for the Structural Sections of the proposed streets to be reconstructed.

G. Design Survey

Perform Preliminary Design Survey of the existing utilities, driveways, poles, sidewalks, etc. and Topography Map for the purpose of the final design.

 

The complete Scope of Services can be found in the Professional Services Agreement.

 

Fiscal Impact:

At this time, Staff is requesting an appropriation in the amount of $34,400 from the Sewer Fund and $43,600 from the CIP Fund for the preparation of PS&E. During the budget process for FY 00-01, Staff will be requesting funds for the construction portion of the CIP. That amount is estimated to be approximately $2,100,000.

 

Alternatives:

1. Approve Staff’s recommendation.
2. Reject proposal and send back to Staff for downscope of project.
3. Take no action.

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