City of Hermosa Beach --- 04-25-00

PROJECT no. CIP 95-150 resurfacing of Hermosa Avenue
between Pier Avenue and 16th Street
consulting engineering agreement – first amendment

 

Recommendation:

It is recommended that the City Council:

  1. Approve the attached First Amendment to the Professional Services Agreement between the City of Hermosa Beach and DMR Team, Inc. to prepare plans, specifications and estimates to include Project No. CIP 00-139 Hermosa/Manhattan Avenue from 16 th Street to the northerly city boundary.
  2. Authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement, upon approval as to form by the City Attorney; and
  3. Authorize the Director of Public Works/City Engineer to make adjustments to the scope of work as necessary, not to exceed $39,300.

 

Background:

On June 22, 1999, City Council approved an agreement between the City and the DMR, Team, Inc. for the preparation of detailed design plans, specifications, cost estimates and other construction documents for the resurfacing of Hermosa Avenue between Pier Avenue and 16th Street. Further, this work has been completed and is ready for approval by Council.

The 1999-2000 Capital Improvement Projects Budget includes a project for the design of the stretch of Hermosa Avenue/Manhattan Avenue between 16th Street and the northerly city boundary – Project No. CIP 00-139. In order for the City to receive federal funding for this project, the design of the project must be completed by June 30, 2000.

Since time is of the essence, Staff has requested a price from DMR Team, Inc. for the preparation of plans, specifications and estimates for the design of Project No. CIP 00-139. DMR Team, Inc. has submitted a proposal to perform the work for a fee of $39,300.

Under the terms of the existing agreement between the City and DMR Team, Inc., the City has the option of ordering additional services without changing of the agreement. However, this must be done by a written amendment approved by the City and the Consultant. Since DMR Team, Inc. has performed satisfactorily and delivered a product under budget, Staff is recommending the existing agreement be amended to include Project No. CIP 00-139 Hermosa/Manhattan Avenue from 16th Street to the northerly city boundary.

In addition, Staff is recommending that the ten percent (10%) retention requirement be excluded from Article II – Costs in the proposed amendment.

 

Fiscal Impact:

In November 1999, the City received the authorization from Caltrans to proceed with the Preliminary Engineering (PE) phase of Project No. CIP 00-139. Funding for PE was approved for $40,000 with the costs shared as follows:

PHASE

PROJECT COST

FEDERAL COST

CITY COST

       

PE

$40,000

$35,412

$4,588

 

On April 11, 2000, Council appropriated $35,412 from Federal-Aid Surface Transportation Program-Local (STP-L) Funds and $4,588 from CIP Fund 301 for Project No. CIP 00-139 Street Improvements.

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