SISTER CITIES: HERMOSA BEACH'S 90TH BIRTHDAY CELEBRATION WITH SISTER CITY LORETO, MEXICO

Recommendation

It is recommended by the Parks, Recreation and Community Resources Commission and staff to approve the request from the Sister City Association, a Hermosa Beach based non-profit organization, to conduct a community celebration on the Community Center parking lot (1/2 of the lot area between the tennis courts) on July 26, 1997 from 7:00 - 11:00 PM subject to the following conditions:

1. Provide the City with a certificate of Insurance in the amount of $1 million.
2. Waive all associated City fees with the exception of direct staff costs.
3. Police Chief to determine if officer(s) are necessary for the safe conduct of the event.
4. Provide portable trash bins and clean-up as required.
5. Obtain any and all necessary Health Department clearances.
6. Obtain ABC license as required.
7. Notify residents immediately south of the Community Center.
8. Abide by all of the rules and regulations for special events.
9. All event furniture and equipment must be removed from the Community Center Lot by 10:00 AM on Sunday.

Background

The Sister City Association has been planning host events for visitors from our Sister City, Loreto, Mexico for July. One of the activities they have planned is a joint celebration dinner/dance to honor Hermosa Beach's 90th Birthday and the 300th Birthday of Loreto's mission.

To that end, a special event application was submitted by the Association on April 3 (See Attachment A).

The Parks, Recreation and Community Resources Commission approved this request at their April 16, 1997 meeting. (See Attachment C.)

Analysis

Staff met with the event chair, Jean Lombardo to discuss the event plans. Since the event includes bands and will run during the evening, they wanted to hold the event at the Community Center, where few residents would be impacted.

While it would be ideal to schedule the event on a date other than the weekend of the AVP Tournament, due to the scheduled Loreto visit, there are no alternative dates available. As such, the event organizers have agreed to a shorter set-up and tear-down schedule in order to leave the parking available for beachgoers. It is also notable that the event begins at 7:00 PM which does not conflict with the timing of the AVP Tournament.

Per the City's special event ordinance, the Director of Community Resources can waive permit fees for non-profit organizations. No direct costs to the City can be waived.

Clearly, the City of Hermosa Beach will be the beneficiary of the efforts of this volunteer organization who will provide the citizens with an event to celebrate our City's 90 year history with our friends from Loreto, Mexico.

Fiscal Impact: Staff fees: TBD