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 City of Hermosa Beach --- 06-22-99
AWARD OF CONSTRUCTION CONTRACT FOR STREET REHABILITATION - SLURRY SEAL, CIP #98-141
Recommendation:
It is recommended that City Council:
1. Award the construction contract for the Street Rehabilitation - Slurry Seal, CIP #98-141, to Pavement Coating Company of Cypress, California, in the amount of $79,674.78,
2. Appropriate $12,524.00 from the Capital Improvement Fund,
3. Authorize the Mayor to execute and the City Clerk to attest the Construction Contract subject to approval by the City Attorney,
4. Direct the City Clerk to reject all other bids and release all bid bonds after award by the City Council; and
5. Authorize the Director of Public Works to make minor changes as necessary within budget.
Background:
The City Council approved an appropriation of $79,101 in County Gas Tax Funds to cover the cost for the street rehabilitation of various streets within the City. Slurry Sealing provides emulsified asphalt coating to streets in an effort to extend the life of the pavement.
On June 1, 1999, staff released the plans and specifications for bidding. On Thursday, June 10, 1999, the City Clerk received and opened four bids with the following results:
Firm Name Bid Amount
1. Pavement Coating Company $79,674.78 2. California Pavement $83,831.64 3. Roy Allen Slurry Seal $89,727.65 4. Valley Slurry Seal $95.210.00
Analysis:
Staff has reviewed the low bidder documents and has found them to be in order and reference calls have been supportive of the contractors work habits. Pavement Coating Company has performed slurry sealing projects for many local municipalities including the City of La Mirada, City of Fullerton and City of La Canada Flintridge. Therefore, staff recommends the award of the Slurry Seal - Street Rehabilitation Project to Pavement Coating Company.
Fiscal Impact:
The 1999/2000 fiscal year budget for the Street Rehabilitation - Slurry Seal project, CIP #98-141, is $79,101.00 for construction. The project is funded by the County Gas Tax Fund 120. The low bid price of $79,674.78 is $573.78 higher than the project budget of $79,101.00. In order to cover the $573.78 shortfall and a proposed contingency of $11,950.00, it is necessary for Council to appropriate an additional $12,524.00 to the project budget.
The 1999/2000 fiscal year CIP Fund 301 has an estimated fund balance of $54,662.00, therefore, staff recommends that the appropriation be from this fund.
Alternatives:
1. Approve staff's recommendation.
2. Reject all bids and send back to staff for downscope of project.
3. Take no action.
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