PROJECT NO. CIP 00-630 PIER RENOVATION, PHASE III
PROFESSIONAL SERVICES AGREEMENT
SECOND AMENDMENT

Recommendation :

It is recommended that the City Council:

1. Approve the attached Second Amendment to the Professional Services Agreement between the City of Hermosa Beach and Purkiss · Rose – RSI for an increase in scope of services and contract amount of $25,500;
2. Authorize the City Clerk to attest and the Mayor to execute said amendment, upon approval as to form by the City Attorney; and
3. Authorize the Director of Public Works/City Engineer to make adjustments to the scope of work as necessary, not to exceed $2,550.

 

Background :

During the April 30, 2001, City Council Workshop, decisions were made to revise the approved preliminary design. The decisions are as follows:

1. Delete proposed towers housing the electrical and communications equipment is to be removed.
2. Delete the planters/benches in the central wave design.
3. The background paving material depicted in light green on the conceptual design shall be the same black architectural concrete used in the lower downtown plaza area. In addition to the current centerpiece wave design proposed, submit four (4) additional conceptual plaza designs with different centerpieces. One will be a compass rose. The second will be a sunburst similar to the design on the observation deck. The third and fourth designs will be up Purkiss · Rose to create. Also, when appropriate for the design, incorporate the use of granite.
4. For the restrooms on the south side of the plaza, the individual restroom type with wood doors will remain in the design. The sunburst in the pavement will be removed and the black architectural concrete will be used instead. More light and ventilation is to be incorporated into the design. The position of the restroom building is to be rotated 180 degrees so the sinks and showers face the ocean. The designer will submit a conceptual design incorporating the previously stated direction.
5. The observation deck shall remain, but the stairs on the east side of the ADA ramp connecting the Strand to the ramp are to be removed. Submit three (3) additional conceptual designs for the observation deck. One design will include the City seal/logo. The second and third designs will be up Purkiss · Rose to create. Include bench locations at the periphery of each design.
6. Delete the parking pad on the north side of the plaza.
7. Submit a conceptual design modifying the amphitheater seating to include additional steps/seats leading down to the sand. Include all required railing.

Through the design process, with numerous meetings with Staff, Los Angeles County Lifeguards, the Consultant, and the design subcommittee, and the Council, the designer developed and submitted 50% construction drawings on March 20, 2001. With direction to revise the design, additional design fees are required to complete the increased scope of services. See Attachment 1 for the April 30, 2001 City Council Workshop minutes.

On February 8, 2000, City Council awarded the design contract to Purkiss · Rose – RSI for $174,500. The preliminary design was presented on September 26, 2000 and approved by Council. To accommodate the increased scope of services, Council approved the First Amendment to the contract on October 10, 2000 for $79,345.

 

Analysis:

As a result of April 30, 2001 City Council Workshop, the designer must redesign the Pier Head Plaza and submit several different design concepts. The price for the design work is $24,500 plus a $1,000 allowance for reproduction and delivery costs. An increase of $25,500 for design services is in order.

Under the terms of the existing agreement between the City and Purkiss · Rose – RSI, the City has the option of ordering additional services without changing the agreement. However, this must be done by a written amendment approved by the City and the Consultant. Please see Attachment No. 2.

This Second Amendment does not include construction drawings, study models, presentation models, artist’s renderings or perspectives, computer generated graphics, construction estimates for alternate design concepts, and materials boards.

 

Fiscal Impact :

Sufficient funds are available in the project account; therefore, no appropriation is required at this time.

 

PROFESSIONAL SERVICES AGREEMENT

SECOND amendment

Project No. CIP 00-630 Pier Renovation, Phase III

THIS SECOND AMENDMENT to the Professional Services Agreement between the City of Hermosa Beach and Purkiss · Rose - RSI, made and entered into this 26 ^th day of June 2001 at Hermosa Beach, County of Los Angeles, State of California by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and the Purkiss · Rose - RSI, Inc., hereinafter called the CONSULTANT.

WHEREAS, City entered into a Professional Services Agreement with Purkiss · Rose - RSI, Inc. on February 8, 2000 for the preparation of detailed plans, specifications, cost estimates and other construction documents for architectural upgrades to the Hermosa Beach Municipal Pier; and

WHEREAS, City has determined the Project No. CIP 00-630 will require additional professional services to include design services;

NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows:

1. Article I – Scope of Work is amended to read: "CONSULTANT shall perform all work necessary to complete in a manner satisfactory to City the services set forth in the Scope of Work in attached hereto as Exhibit A and made part of this Second Amendment."
2. Article II – Costs : "The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this First Amendment at the rates and in the manner established in Exhibit A.

Total expenditure made after this contract shall not exceed the sum of $25,500 ($24,500 design work plus $1,000 reproduction and delivery cost allowance). This fee includes all expenses, consisting of all incidental blueprinting, photography, travel and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract.

Any increase in contract amount of scope shall be by express written amendment approved by the CITY and CONSULTANT.

ATTACHMENT 2

The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations."

 

EXHIBIT A

scope of work:

This Change Order does not include the following Services:

1. Construction Documents

2. Study Models or Presentation Models

3. Artist’s Renderings or Perspectives

4. Computer Generated Graphics

5. Construction Cost Estimates for each Alternate Design Concept.

6. Material Boards

The time line to complete the Alternate Design Concepts identified in this Change Order Number Two will take approximately five (5) weeks. This time line does not include the time and scheduling for the City Council Presentations.

 

COSTS:

• Design services $ 24,500

• Reproduction allowances 1,000

• Total $ 25,500

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