PROJECT NO. CIP 99-529 BALL FIELD BACKSTOP IMPROVEMENTS
AT CLARK FIELD - AWARD OF CONSTRUCTION CONTRACT

 

Recommendation:

It is recommended that the City Council:

1. Award the construction contract for Project No. CIP 99-529 Ball field Backstop Improvements at Clark Field to Dunn Brothers Fence Co., Inc. in the amount of $95,545.00,
2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; and
3. Authorize the Director of Public Works to make minor changes as necessary within the budget of $5,733.00.

 

Background:

On April 27, 2000, the City Council authorized advertising for bids. The project was advertised in the Easy Reader, Beach Reporter, and Green Sheet (Construction News Reporter). A total of seven bid packages were picked up. The City Clerk received one bid by the closing date of June 29, 2000. The bid was publicly opened and read aloud. The bid result is as follows:

 

Bidder Name City Total Bid Amount

Dunn Bros. Fence Co., Inc. Baldwin Park $95,545.00

 

The engineer’s estimate is $80,000. The apparent sole bidder is 19% higher than the engineer’s estimate.

 

Analysis:

Staff has reviewed the sole bidder documents and has found them to be in order, and thus recommend the project be awarded to Dunn Bros. Fence Co. Time is of essence for this project since it has been deemed a primary project by City Council in response to request from the Little League. There is a window of construction time available, the end of August through the end of September, and if the project is not awarded, it would have to be rebid next year, fiscal year 2001-2002. Dunn Bros. Fence Co. has been found to be responsible and reliable. After conducting several background checks, it appears Dunn Bros. Fence Co. has performed satisfactory workmanship on projects that are similar to this one for other public entities.

After conducting phone surveys, the staff has found followings to be some of the main reasons why the other six fencing companies chose not to submit their bids.

 

Fiscal Impact:

The funds are available for construction in the FY 2000-2001 CIP budget as shown below:

· Parks & Recreation Fund (125) of $107,100

The sole bid price of $95,545.00 plus a 6% contingency of $5,733.00 brings the construction project budget to $101,278.00. Additionally, the design fee of $5,400.00 will produce the total project cost of $106,678.00.

 

Alternatives:

1. Approve Staff’s recommendation.
2. Reject the bid. Send back to Staff for downscope of the project.
3. Take no action.

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