AWARD OF CONTRACT FOR

SWEEPING OF STREETS, ALLEYS, WALK STREETS

AND PARKING LOTS

Recommendation:

It is recommended that the City Council:

1. Authorize the award of the sweeping of streets, alleys, walkstreets and parking lots contract to California Street Maintenance of Gardena, CA, for a period of thirty-three (33) months in the amount of $456,750.

2. Authorize an appropriation of $18,459 for FY 98-99 Budget from prospective expenditures.

3. Authorize the Mayor to execute and the City Clerk to attest the street sweeping contract subject to approval by the City Attorney.

4. Authorize the Director of Public Works to make minor changes as necessary within budget.

Background:

Specifications were prepared and request for bid notices were sent out to 30 sweeping companies. In addition, staff advertised in the Easy Reader and the Green Sheet. Staff contacted ten (10) companies by phone that indicated they were interested in the street sweeping bid. A pre-bid meeting was held on August 24, 1998 and attended by four (4) interested companies. On August 27, 1998 one (1) bid was received.

The results were:

Company - City - Price

1. California Street Maintenance - Gardena, CA - $456,750

Analysis:

California Street Maintenance is the apparent low bidder and their bid of $456,750 is for a period of 33 months of service. Also, two letters of "No bid" were received, one from R. F. Dickson of Downey, CA, and one from Nationwide Environmental of Norwalk, CA. Both stated they were not interested in the "hand" work needed in this contract.

The proposed work is a significant increase from the previous contract(s). Major additional items include:

• Trash removal from the City. (Currently they are using the City's dump site.)
• Two sweeper operation.
• Year-round street sweeping including a modified Holiday schedule.
• Weed abatement on all City rights-of-way.
• Increase cleaning frequencies, changing time frames.

Several months ago, staff attempted to combine several contracts, City-wide street sweeping and downtown cleaning, but were unsuccessful in getting bidders. Per Council action, staff then proceeded to separate the areas and re-bid the contracts.
California Street Maintenance is the current service provider and has worked for the City since July 1994. Their workmanship has been above average and their response to concerns are rapid and complete.
Although an option, rebidding is costly in staff hours and may not be anymore successful than the last two attempts.
Fiscal Impact:

The first year cost of $152,750 is higher than the $117,504 budgeted. $16,787 can be utilized from excess parks and median landscape maintenance funds. Therefore, an additional appropriation of $18,459 is requested for FY 98-99 Budget from prospective expenditures.

Alternatives:

1. Approve staff recommendation. Award the contract to the lowest bidder, California Street Maintenance. Execute contract and all necessary documents and return bid bonds to the unsuccessful bidders.

2. Reject all bids and instruct staff to develop new specifications and send it out for bids.

Agendas / Minutes Menu | Back to Agenda | Top of Page