PROJECT NO. CIP 99-529 CLARK FIELD-BUILDING DEMOLITION – APPROVAL OF PLANS, SPECIFICATIONS &ESTIMATES AND ADVERTISE FOR BIDS

 

Recommendation :

It is recommended that the City Council:

1. Approve the plans, specifications, estimates, order the work and call for bids; and
2. Instruct the City Clerk to post Notice Inviting Sealed Bids for said project.

 

Background :

On August 10, 1999, staff recommended that Council approve the plan, specifications and estimates requiring the contractor to provide all design and engineering services in addition to the demolition work. Council directed staff to prepare a request for proposal for design services in order to separate the design and demolition work.

On September 28, 1999, Staff mailed out the Request for Proposals to nine (9) consulting firms. No proposals were received. Upon speaking with the various design firms, it was stated that the amount of work and liability for this project far outweighed the feasibility for bidding for the project.

For these reasons, Staff recommends that Council approve the plans, specifications, and estimates and soliciting of bids.

 

Fiscal Impact :

The Engineer’s estimate for demolition is $30,000. The current project budget for the various Clark Field Improvements is $157,000 as shown below:

• $ 44,660 Fund 125 – Park and Recreation
• $112,340 Fund 126 – 4% Utility Users Tax

The Clark Field Building demolition project will be funded from the 4% Utility Users Tax Fund 126. There currently is a total budget of $112,340 in Fund 126 and upon the deduction of $50,000 for the Clark Field Building demolition project, there will be a remaining balance of $62,340 in Fund 126 and $44,660 in Fund 125. The remaining balance of $107,000 will be available to repair park retaining walls, replace lighting systems, fencing and perform necessary park painting.

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