PROJECT NO. CIP 95-622
CITY HALL REMODEL – ADA UPGRADES PROJECT
REJECT ALL BIDS AND AUTHORIZE RE-ADVERTISE FOR BIDS

Recommendation :

It is recommended that the City Council:

• Reject all bids for the City Hall Remodel – ADA Upgrades Project;
• Authorize staff to re-scope the project and remove the fire station improvements from this project; and
• Authorize staff to re-advertise the project after appropriate modifications to the construction documents are made.

 

Background :

On April 13, 1999, Council approved the construction documents for project CIP 95-622 and authorized staff to advertise for bids for construction of the project.

Bids were received on November 4, 1999. The following bids were received:

 

	PHASE I & PHASE II
Contractor	PHASE I	PHASE II	TOTAL
Keith KC Lee, Inc.	$647,200.00	$155,400.00	$802,600.00
Select Construction, Inc.	$710,000.00	$250,000.00	$960,000.00
Biltmore Construction Corp.	$749,000.00	$277,000.00	$1,026,000.00
Construct 1 One Corp.	$811,110.00	$258,532.00	$1,069,642.00
BEGL Construction Co., Inc.	$854,000.00	$242,000.00	$1,096,000.00
Atek Construction, Inc.	$826,900.00	$269,869.00	$1,096,769.00
NK Davis Constructors	$811,021.09	$298,059.56	$1,109,080.65
Alco Construction, Inc.	$835,777.00	$275,777.00	$1,111,554.00
Newman Midland Corp.	$897,413.00	$228,418.00	$1,125,831.00
Stenco Construction, Inc.	$869,300.00	$261,400.00	$1,130,700.00
USS Cal Builders, Inc.	$1,008,000.00	$340,000.00	$1,348,000.00

 

Analysis:

The total budget for this project is $754,194. The apparent low bidder’s price with a 10% contingency is $128,666 higher than the project budget. Other project costs not accounted for include construction management and inspection services, the cost of relocation of City staff to modular buildings while the City Hall is under construction, and rental fees for the modular buildings during construction. The estimated costs of these services, along with construction costs, are as follows:

Construction Costs (including 10% contingency)		882,860.00
Construction Management and Inspection Services		358,000.00
Modular Buildings		16,000.00
Personnel Relocation		10,000.00
Computer and Phone Relocation		10,000.00
Total		1,266,860.00

As can be seen, the cost to perform the work is higher than the amount of money available to pay for the project. Therefore, staff recommends that all bids be rejected.

Staff also recommends that the scope of work be changed to delete modification of the fire station. This project currently includes renovation of the first floor of the fire station. The renovation provides new ceilings, lighting, electrical power and new construction expanding the square footage of the station. Project No. CIP 99-610, Fire Station Upstairs Remodel and Addition is planned to renovate the second floor of the fire station. The scope of work for Project No. CIP 99-610, Fire Station Upstairs Remodel and Addition consists of new construction to provide additional sleeping quarters, separate sleeping and locker room facilities for female firefighters, larger locker room facilities for the male firefighters, additional exiting, and additional library/office space for the Fire Department. It would be cost effective to present the fire station renovation as one project. Therefore, staff recommends that fire station renovation be removed from Project No. 95-622.

In conclusion, staff recommends that the contract documents be modified to remove the fire station improvements from this project and the project be re-advertised and re-bid.

Fiscal Impact :

The current CIP budget for this project is as follows:

CIP 95-622 City Hall Remodel – ADA Upgrades Project $754,194

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