PROJECT NO. CIP 95-622 CITY HALL RENOVATIONS

APPROVAL OF REQUEST FOR PROPOSALS FOR

CONSTRUCTION MANAGEMENT/INSPECTION SERVICES

 

Recommendation:

It is recommended that the City Council approve the attached Request for Proposals and authorize staff to solicit proposals.

 

Background:

The services of a construction management (CM) consultant are needed to augment the construction management and inspection capability of the Public Works Department. Construction management and inspection of Public Works construction contracts is a time consuming and demanding task, at best. Good construction management and inspection are essential to protect the interest of the public by assuring timely completion of the project within budget and in accordance with construction documents.

Staff has reviewed the construction management and inspection requirements for the City Hall Renovations and has also evaluated the current staffing level of Public Works. As a result, Staff has determined that in order to complete the project successfully the services of a CM consulting firm are needed to supplement the construction administration and inspection capacity of the Public Works office.

The services will include the following:

• Coordinate project phasing.

• Coordinate temporary relocation of affected City Hall personnel on off-site locations.

• Coordinate and attend construction meetings.

• Provide construction inspection to ensure that the contractors are in full compliance with construction documents.

• Provide plant inspection, if necessary.

• Prepare daily inspection reports and progress photos with weekly summary reports.

• Provide videography (visual documentation) of site conditions before, during and after the construction.

• Answer contractor’s questions regarding City Hall personnel issues, design issues and review/monitor contractor’s progress and schedule.

• Evaluate progress payments and change order requests.

• Conduct final job walk(s) and prepare "punch lists".

• Recommend for final acceptance of project.

• Maintain separate project construction records and prepare separate record drawings to be given to the City at the end of the projects.

 

Fiscal Impact

The current budget for this project is $734,407.

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