Recommendation

Staff recommends that the City Council approve the class specification for Community Services Field Supervisor.

Background

In the 1999/2000 budget an additional Community Services Field Supervisor position was authorized. This new position was requested and authorized in order to provide supervision of parking enforcement personnel during the night shift. Currently one supervisor has been responsible for supervising personnel on all shifts. One supervisor was inadequate to cover the number of hours and shifts worked by the field personnel. Prior to opening a promotional examination for this new position we reviewed the class specification.

Analysis

The attached class specification for Community Services Field Supervisor contains only minor changes. The educational requirement has been changed to make an associate degree desirable and to include language specifically allowing directly related experience to be substituted for the educational requirement. Other changes made, as suggested by the Civil Service Board, more accurately reflect the current organizational structure of the Police Department and Community Services Division.

In reviewing the level of education required for this position we looked at class specifications for similar positions. Of the six cities surveyed, four do not require a college educational level equivalent to an associate degree. Only three require an educational level beyond high school. In addition, the current incumbent supervisor does not have an educational level equivalent to an associate degree. By making the associate degree desirable and specifically allowing directly related experience to be substituted for education, there is an incentive for persons to pursue higher education without eliminating otherwise qualified persons with considerable experience. This level of education also more closely reflects the requirements of the position as demonstrated by the current incumbent.

Another change to the specification clarifies that odd hours, changing shifts, and other adjustments are a regular part of the job. As you can see, the specification previously stated that these things may be part of the job.

The Civil Service Board reviewed and approved the class specification at their meeting of Wednesday, February 16, 2000. Following approval by the City Council, the Personnel Department will conduct a promotional exam in accordance with the established Civil Service Rules and Regulations.

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Class Specification

COMMUNITY SERVICES FIELD SUPERVISOR

DEFINITION

 

Under direction of the Field Coordinator , to superv ise and perform work of personnel ision of immediate subordinates who assigned to perform functions in parking enforcement and animal control. as General Services Officers, Parking Enforcement Officers, and Parking Permit Booth Operators. In the absence of the Field Coordinator, may also act as supervisor to the Crossing Guards and field office clerical personnel. Does other related work as required.

 

EXAMPLES OF DUTIES

 

Supervise the activities of the overall General Community Service s field operations. Compilation, preparation and submission of all daily work and operating reports, summaries and other forms as required. Authorizes requests for leave, overtime, etc. Supervises maintenance of vehicles and equipment used by officers. Insures compliance with all existing procedures and all orders of his superiors. Is responsible for the overall efficiency, discipline, training, conduct and activities of the uniformed personnel on his a shift. Required to assist the Field Coordinator in his/her assigned duties. Must P erform s the full range of all duties incorporated in the General Services of a Community Services Officer ’s job description , when as necessary.

 

QUALIFICATION GUIDELINES

 

Knowledge, Skills & Abilities: Knowledge of pertinent local and state laws pertaining to parking, animal control and personnel regulations. Ability to collect and analyze data and to prepare oral and written reports; ability to assign and supervise the work of others; ability to deal tactfully with the public; ability to establish and maintain effective working relationships with co-workers, department heads and other municipal officials. Ability to use handheld computerized ticket machines and personal computers as necessary.

 

Education and Experience: Educational achievement equivalent to an AA degree is desirable , with at least two years experience in the enforcement field and/or in the field of supervision. Additional directly related experience may be substituted for the educational requirement.

 

Licenses/Certificates: Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment.

 

Special Condition: Work may require s odd hours, changing shifts and other adjustments to meet department needs.

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