AMENDMENT TO THE AGREEMENT WITH KERRY CONSULTANT TO ADD SERVICES 
TO DRAFT AN RFP FOR TECHNOLOGY HARDWARE FOR CITY HALL INFRASTRUCTURE 
AT A COST OF $8,000

 

Recommendation

Staff recommends that Council:

• Authorize staff to amend the agreement between Kerry Consulting Group to direct them to provide the City with an RFP for the technology infrastructure at City Hall; and
• Appropriate $8,000 from Prospective Expenditures to pay for the additional services.

 

Background

On March 20, 2001, Council approved an agreement with Kerry Consulting Group to provide the City with a Strategic Technology Plan. The total contract amount was $14,463.

 

Analysis

The consultant has made considerable progress to date. While the technology plan is scheduled for completion in June 2001, at staff’s request, the consultant provided the City Manager with a progress report and recommendations with regards to priority technology items for the FY 01-01 budget.

In addition to the timing issue for budget considerations, the renovation of City Hall also made it crucial to give earlier attention to infrastructure requirements for our information systems.

The consultant outlined the hardware upgrades necessary to support scheduled software upgrades in various departments and to create the backbone for our future technology needs. To accomplish this, the City needs to solicit proposals for the redesign, development and implementation of a replacement Local Area Network /Wide Area Network for the existing environment. Specifically, the cable plant should be upgraded to a fiber backbone and the servers should be switched to MS SQL servers.

To that end, the City will be need to draft an RFP to obtain this equipment and installation services. Since we do not have the expertise in-house to properly develop those specifications, we are requesting that the consultant prepare the bid documents for us.

To perform those services, Kerry Consulting projects 66 hours of work @ $125 per hour for consulting and $20 per hour for clerical work (Attachment A).

As such, staff recommends the following amendment to our consultant agreement:

The CITY agrees to pay the CONSULTANT an additional $8,000 for the completion of a comprehensive Request for Proposal (RFP) for the hardware items necessary to upgrade the technology infrastructure for City Hall. The individual items to be included in the RFP shall be determined by the CITY.

FISCAL IMPACT: $8,000.00 Expenditure from the General Fund.

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