CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2 CONTRACT ADMINISTRATION/INSPECTION SERVICES -
APPROVAL OF ADDITIONAL SERVICES

 

Recommendation:

It is recommended that the City Council approve an additional payment of $16,800 to Quantum Consulting for contract administration and inspection services rendered in association with the construction of the Loma Drive Underground Utility District.

Background:

The contract administration and inspection for this project is more demanding than anticipated. In addition, substructure change order work coupled with the coordination efforts required to assist the property owners with their conversion work has impacted the construction completion date. The original completion date for construction was March 31, 2000; however, change order work has extended the completion time by 27 working days. Staff is working with the construction contractor to establish a new completion date.

On March 21, 2000, a reminder notice was mailed to all property owners in the District to begin their conversion work and to have it completed by June 30, 2000. Further, the property owners were advised that timely completion of their work would allow Edison to energize the underground electric system and disconnect the existing overhead services for removal by mid-July.

However, the conversion deadline has been extended from June 30, 2000 to July 31, 2000 because each property has its own unique constraints; some are more difficult than others. Examples of these problem areas include the need to cut through areas of brick and concrete, passage through very narrow parkways, different height needs, etc. Several property owners are reluctant to complete their portion of the project causing further delay in the completion of the project. At the current pace of conversion work, it is anticipated that at the earliest, the project will be completed (removal of the overhead service) will be November 2000.

Edison’s representative has clearly stated that they will not begin their work until at least 90% of the property owners in the District have completed their conversion. Non-compliance by any individual property owner will delay completion of the project. Therefore, the approved resolution and the City of Hermosa Beach Municipal Code provide that the property owners be given a 30-day notice to complete the conversion. If this work remains undone once the 30-day period has lapsed, the City will have the conversion completed and the cost for it will be added to that owner’s next property tax bill.

 

Analysis:

Work Completed:

1. All substructure work related to the installations of mainline conduits of Edison, GTE and Cable TV has been completed.

2. 2. The utility conduits of power, telephone and television are fully installed.

3. 3. All required vaults, pull boxes, hand-holes and laterals to residents are in place.

4. 4. Rope pulls are set into the conduits.

Work in Progress:

1. Final touch up of A/C paving of the needed areas throughout the project.
2. Residential tie-ins by different electrical contractors.
3. Damage claims clearance by Irish Construction Company.
4. Continuation of work on the punch list (deficiencies).

Work Remaining:

1. Resolving easement issues for the locations indicated on the plans and for the ones pointed out during construction.
2. Remarking of the ends of pipes on the needed spots.
3. Acceptance verification of the contractor work by Edison.
4. Clean up and completion of the project.

Since it is unlikely that this project will be completed before November 2000, Staff is recommending that Quantum Consulting be retained to manage the project as needed through November 2000. In addition, Quantum Consulting will need to be compensated for the time required to manage the project due to the construction change order work.

 

Fiscal Impact

Sufficient funds are available in the project account. Therefore, no additional appropriation is required.

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