CIP 97-182 MYRTLE AVENUE UNDERGROUND UTILITY DISTRICT NO. 97-1  AND  CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2

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APPROVAL OF REQUEST FOR PROPOSALS FOR CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES

 

Recommendation:

It is recommended that the City Council approve the attached Request for Proposals and authorize staff to solicit proposals.

 

Background:

The services of a construction management consultant are needed to augment the construction management and inspection capability of the Public Works Department. Construction management and inspection of Public Works construction contracts is a time consuming and demanding task, at best. Good construction management and inspection are essential to protect the interest of the public by assuring timely completion of the project within budget and in accordance with construction documents.

The services of a construction management team are needed to supplement the construction administration and inspection capacity of the Public Works office.

The services will include the following:

• Coordinate and attend construction meetings.

• Coordinate with Southern California Edison and other utility companies.

• Provide construction inspection to ensure that the contractors are in full compliance with construction documents.

• Provide plant inspection, if necessary.

• Prepare daily inspection reports and progress photos with weekly summary reports. Submit to City on a weekly basis.

• Provide videography (visual documentation) of site conditions before, during and after the construction.

• Answer contractor’s questions regarding community issues, design issues and review/monitor contractor’s progress and schedule.

• Evaluate progress payments and change order requests.

• Conduct final job walk(s) and prepare "punch lists".

• Recommend for final acceptance of project.

• Maintain separate project construction records for both projects and prepare

separate record drawings to be given to the City at the end of the projects.

 

Fiscal Impact

The current budget for each project has $10,000 set aside for construction inspection. Therefore, the budget for construction inspection is $20,000.

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