PROJECT NO. CIP 97-525 & CIP 98-526, COMMUNITY CENTER

SKATE TRACK AND TENNIS COURT PROJECT -

CONSTRUCTION MANAGEMENT SERVICES -

APPROVE PROFESSIONAL SERVICE AGREEMENT

Recommendation:

It is recommended that the City Council:

1. Approve the attached agreement between the City and DMR Team, Inc., for construction management services for Project No. CIP 97-525 & CIP 98-526 in the amount of $21,998; and
   
2. Appropriate $24,198 from the 4% UUT Fund to Project No. CIP #97-525 and CIP #98-526, Community Center Skate Track and Tennis Courts; and
   
3. Authorize the Mayor to execute and the City Clerk to attest the contract agreement, upon approval as to form by the City Attorney.

Background:

The 1997-98 Capital Improvement Project Budget has included projects for the design and construction of the Community Centers' Skate Track and Tennis Courts. The design and bid phases of the projects have been completed and it is anticipated that the construction phase will be started in the very near future.

Construction management and inspection of public works construction contracts is a time consuming and demanding task, at best. Good construction management and inspection is essential to protect the interest of the public by assuring timely completion of the project within budget and in accordance with construction documents.

Staff has reviewed the construction management and inspection requirements for the Community Center projects and has determined that in order to complete the projects successfully, the services of a Construction Management firm are required.

Request for proposals (RFP) were sent to five reputable firms whom staff felt were capable of performing the services and would be interested in the project.

Proposals were received from the following firms:

1. DMR Team, Inc. Culver City, CA $21,998
   
2. AAE Consultants Fullerton, CA $34,860
   
3. CMB Consulting, Inc. Gardena, CA $35,975
   
4. CMI Westlake Village, CA $65,780

Each proposal was evaluated on the basis of scope of services, fee and resumes of key personnel. The DMR Team, Inc. was selected.

The services will consist of, but not limited to the following:

1. Coordinate and attend pre-construction meetings of both projects.
   
2. Coordinate with utility companies.
   
3. Provide construction inspection to ensure that the contractors are in full compliance with the construction contracts.
   
4. Provide plant inspection, if necessary.
   
5. Prepare daily inspection reports and progress photos with weekly summary reports. Submit to the city on a weekly basis.
   
6. Provide videography (visual documentation) of site conditions before, during, and after the construction.
   
7. Answer contractor's questions regarding design issues and review/monitor contractor's progress and schedule.
   
8. Evaluate progress payments and change order requests.
   
9. Conduct final job walk(s) and prepare "punch lists".
   
10. Recommend for final acceptance of project.

Fiscal Impact:

In order to fund the proposed services, it will be necessary to appropriate $21,998, plus $2,200 to cover contingencies, from the 4% UUT Fund to the proposed contract. The current estimated balance in the fund is $605,728. After the additional appropriation of $24,198 the balance will be $581,530.

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