CIP 96-624 NORTH PIER PARKING STRUCTURE –

APPROVAL OF CHANGES IN CONTRACT AMOUNTS

 

Recommendation :

It is recommended that the City Council approve the following:

1. First Amendment to Professional Services Agreement between City and Gordon Chong & Partners to increase contract by $21,550. The new contract amount is $441,750.
2. First Amendment to Professional Services Agreement between Associated Soils Engineering, Inc. to increase contract by $17,105. The new contract amount is $37,812.

Background :

During construction, a number of issues developed that had the potential to cause costly delays. In Staff’s efforts to prevent this, Staff allowed contract amounts to exceed the approved contract amounts without Council’s approval. However, with less than one month of construction time remaining, the project is on time and within the construction budget. Equally important, the program budget has not been exceeded.

All major construction has been completed. The project time is now 94% of the total estimated duration while the parking structure is 99% complete. The contractor is making good progress and is expected to finish on time.

During the FY 99-00 budget process, Staff requested $517,209 to cover a number of changes that were necessary in order to keep the project on time and to maintain its integrity. As Council is aware, the project was delayed for two months due to concerns raised by the owner of the Bijou building. In Staff’s zeal to get the project back on schedule, however, Staff inadvertently missed getting formal approval from Council to:

1. Increase the Gordon Chong & Partners contract above the approved amount of $420,200 by $21,550. The new contract amount is $441,750.
2. Increase Associated Soils Engineering, Inc. contract above the approved amount of $20,707 by $17,105. The new contract amount is $37,812.

Therefore, Staff is recommending that Council approve increases in the Gordon Chong & Partners and Associated Soils Engineering, Inc. contracts.

 

Fiscal Impact:

The current budget for this project is $517,209. Therefore, no additional appropriations are required.

Change orders issued to Gordon Chong & Partners and Associated Soils Engineering Inc. are listed below:

• Revise electrical drawings to accommodate the electrical needs for the beach events. $1,900.
• Redesign the pre-cast, pre-stressed pile foundation system to a cast-in-place drilled pier system due to concerns raised by the Bijou owners. $13,700.
• Providing structural observation by the Project Structural Engineer, required by U.B.C. Section 1702, approved by the City Council on February 23, 1999. $25,000.
• Elimination of east façade due to retail development changes was essential to the safety, function and maximization of cost savings. $7,500.
• The Fire Department required a standpipe system that will need a pump therefore, architectural drawings were needed to locate the pump and include the necessary electrical for the system. $2,350.
• Additional site visits for closing the project, preparation of punch list and participation in construction administration. $11,300.

Subtotal for change orders: $61,750

Less Increase in contract approved by City Council (2-23-99) ($25,000)

Less contingency amount (4-8-97) ( $15,200)

Gordon Chong & Partners contract amount to be increased by: $21,550

Associated Soils Engineering, Inc. has exceeded the proposed hours they originally projected in the contract in order to provide onsite inspection of the pile driving operation, inspection of the excavation and recompaction activities. These additional inspections resulted in a change order in the amount of $17,105.

Associated Soils Engineering Inc. contract amount to be increased by: $17,105

Attachment: First Amendment to Professional Services Agreement, Gordon Chong & Partners, Inc.

First Amendment to Professional Services Agreement, Associated Soil Engineering, Inc.

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