Basketball & Tennis Court Resurfacing - Award of Contract

Recommendation:

It is recommended that City Council:

1. Award the construction contract for the Basketball and Tennis Court Resurfacing (CIP 98-527) to Taylor Tennis Courts of Anahiem, California in the amount of $46,086.
2. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney.
3. Direct the City Clerk to reject all other bids and after award by City Council. Upon completion of work, direct the Director of Public Works to accept the project as complete on behalf of the City Council and release all contract bonds.
4. Authorize the Director of Public Works to make minor changes as necessary within budget.
5. Appropriate $50,694 ($46,086 + a 10% contingency) from the Park & Recreation Tax Fund(125) to the Basketball and Tennis Court Resurfacing (CIP 98-527).

Background:

The City of Hermosa Beach's regular park maintenance requires that the tennis and basketball courts in the city are to be resurfaced every five years. The City Council, at their May 12, 1998 meeting approved appropriation of $30,000 in Park and Recreation Tax Funds to cover costs for the rehabilitation of court surfaces within the City. On June 4, 1998, staff released the plans and specifications for bid. On Tuesday June 23, 1998 the City Clerk received and opened three bids:

	Firm Name	Bid Amount
1.	Taylor Tennis Courts, Anahiem	$46,086.00
2.	Eastwood Tennis Surface, Inc., San Diego	$49,500.00
3.	Ferandell Tennis Courts, San Diego	$65,456.00

Analysis:

Staff has reviewed the low bidders documents and has found them to be in order. Calls to references have been supportive of this contractors work habits. Taylor has performed tennis court resurfacing projects for many local municipalities including the City of Manhattan Beach's Live Oak Park courts. Staff therefore recommends award of the Basketball and Tennis Court Resurfacing Project to Taylor Tennis Courts.

Cost estimates prepared by staff were based upon unit costs obtained from tennis court resurfacing contractors prior to having final plans and specifications developed for the project. The higher bid results seem reasonable in context with the additional work which was ultimately specified.

Fiscal Impact:

It is suggested that the original appropriation be revised to show $50,694 ($46,086 + a 10% contingency) be appropriated from the Park & Recreation Tax Fund(125) to cover the costs for these court rehabilitation projects. The Park And Recreation Tax Fund(125) currently has a fund total of $351,397.

Alternatives:

1. Approve staff's recommendation. Funding revisons per Fiscal Impact.
2. Reject all bids. Send back to staff for downscope of project.
3. Take no action.

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