AWARD OF CONSTRUCTION CONTRACT

FOR THE NORTH PIER PARKING STRUCTURE

Recommendation:

It is recommended that City Council:

1. Authorize the Award of Parking Construction Contract to ARB, INC. CONSTRUCTORS of Lake Forest, California in the amount of $4,701,900.
2. Authorize the Mayor to execute and the City Clerk to attest the Construction Contract subject to approval of the City Attorney.
3. Direct the City Clerk to reject all other bids and release all bid bonds after award by the City Council.
4. Authorize the Director of Public Works to issue change orders as necessary within budget.

Background:

On June 23, 1998, the City Council approved the final Plans and Specifications for the construction of the Parking Structure and authorized staff to solicit for bid. The proposed work for this project includes, in general, the complete construction of a concrete parking structure and appurtenances, concrete floors, columns, beams, shearwalls, post tensioned concrete, electrical, mechanical, landscape and civil improvements.

The project was advertised for six weeks in the Easy Reader, Green Sheet (Construction News Reporter) and Daily Construction Service. A total of twenty-four bid packages were picked up. Six bids were received by the City Clerk by the closing date of August 20,1998. The bids were publicly opened and read aloud. The bid results are as follows:

Bidder's Name Base Bid Alt.(1,3,5,7) Alt.(2) Alt.(4) Alt.(6) Total

1. ARB Inc. $4,710,000 Delete <$6,500> <$7,600> $ 6,000 $4,701,900
2. Takenaka Corp. 4,819,980 Delete <2,706> < 13,208> 7,200 4,811,266
3. Santa Clarita Conc. 5,033,635 Delete <7,285> < 7,738> 14,700 5,033,312
4. H.A.Lewis 5,039,000 Delete <6,500> < 12,000> 13,000 5,033,500
5. Pearl Dev. Corp. 5,150,000 Delete 6,500 15,000 12,500 5,184,000
6. SSC Const. Inc. 5,211,086 Delete 7,285 12,700 12,800 5,243,871

The engineer's estimate is $4,800,000. The apparent low bidder is 2% lower than the engineer's estimate.

Analysis:

A reference check revealed that ARB Inc. Constructors has an excellent reputation for their performance and working with previous clients. The Department of Public Works, therefore recommends award of Construction Contract for the Parking Structure to ARB Inc. Constructors in the amount of $4,701,900 ($4,710,000 Base Bid + <$8,100>Alternates).

There are seven alternates in the bid schedule. The list of bid alternates are as follows:

1. SCREEN ON ALLEY SIDE. Located on north elevation from column lines 4 through 14, and south elevation from column lines 14 through 16, replace vertical WTGX8.25 steel members at 5 feet on centers, with one piece continuous 4 inches x 8 inches western red cedar post.
2. GRAPHICS. In lieu of aluminum letters and "wave" bar graphic stud mounted with clear powder coated finish; paint beam graphics, which consist of 13 inches high floor numbers, 8 inches high copy and arrows with "wave" graphic below.
3. ELEVATOR TOWER OPENINGS. Provide glazed openings at elevator tower in lieu of aluminum screen at openings. The glazing to be used 1 ½ inches wide by 5/8 inches deep aluminum frame assembly with 5/16 inches thick laminated glazing
4. HERMOSA STREET PLAZA. Delete from scope of work all demolition, landscaping, paving, curb and gutters from 4 ½ feet east of building face to curb. Provide for patching and repair of existing surfaces disturbed by utility hook ups and new construction. Existing trees removed from site, that were to be relocated, shall be turned over to City of Hermosa Beach.
5. PRECAST PANELS. Delete from scope of work, precast concrete panels located on east face of structure. Delete galvanized steel guardrail and five foot concrete overhang from roof level at east face of structure.
6. GRAFFITI. Provide anti-graffiti coating.
7. EARTHQUAKE COVERAGE. Add earthquake coverage to builders risk.

The City Manager is in the process of preparing the Request For Proposals from retail developers for the 24 feet. wide strip along the east side of the Parking Structure on Hermosa Avenue. If the City selects the developer within the next six months the east facades of the Parking Structure (alternate 5) will be deleted from the contract which will result in a $50,000 saving to the City.

Alternates 1,3, and 7 are not cost effective therefore, they are deleted from the contract. Alternates 2,4, and 6 are included in the contract.

The Bid Proposals are in the Public Works/City Engineer's Office for review.

Fiscal Impact:

The 1998/1999 Fiscal Year budget for the Parking Structure project (CIP 96-624) is $5,300,200. This project is funded by a combination of County Funds and a contribution from the City and a private developer. The hotel development located at the corner of Beach Drive and Thirteenth Street is contributing toward the construction of the Parking Structure in exchange for 100 parking spaces.

Details of the funding arrangements can be found on page 132 of the 1998/1999 Fiscal Year Budget.

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