AWARD OF SERVICE CONTRACT FOR
STREET SWEEPING CITYWIDE
Recommendation:
It is recommended that the City
Council:
- Award the attached street sweeping contract to California
Street Maintenance of Gardena, California in the amount of
$593,853.12 for a period of thirty-six (36) months beginning
July 1, 2001 and ending June 30, 2004;
- Authorize the Mayor to execute and the City Clerk to attest
the street sweeping contract subject to approval by the City
Attorney;
- Authorize the Director of Public Works to make minor
changes as necessary within the budget; and
- Appropriate an additional $20,500 from prospective
expenditures to the FY 2001-02 budget for Street
Maintenance/Traffic Safety.
Background:
Specifications were prepared and Requests for Bid notices were
sent to six (6) qualified companies. In addition, staff
advertised in the Easy Reader and the Green Sheet. On April 26,
2001, a non-mandatory pre-bid meeting was held. Two (2)
interested companies attended the meeting. On May 10, 2001, two
(2) bids were received.
The results were:
FIRM
|
CITY
|
AMOUNT
|
California Street
Maintenance
|
Gardena
|
$583,853.12
|
R.F. Dickson
|
Downey
|
No Bid
|
Analysis
:
-
California Street Maintenance
is the current contractor and has provided this service to
the City for nine (9) years. This firm has more than 40
current contracts exceeding $3.8 million; many of these
accounts are equal in size and scope to that of Hermosa
Beach. The company has performed reliably for the past 9
years and at this time workmanship is average to above
average. Their combination of power sweeping and handwork
factors into their success in the City.
-
R.F. Dickson
submitted a NO BID package, indicating they could not perform
the required handwork.
- The other companies also indicated that the required
handwork precluded them from bidding.
The scope of work reflects an increase in several areas
including:
- Removal of debris from the City
- Weed removal from streets, walk-streets and parking
lots
- Compliance with new AQMD sweeper regulations
Fiscal Impact
:
The preliminary budget for FY 2001-02 reflects an estimate of
$172,300, $20,500.04 less than the proposed contract amount;
therefore, additional funding is required.
DESCRIPTION
|
ACCOUNT NUMBER
|
BUDGET REQUEST
|
CONTRACT AMOUNT
|
NEEDED FUNDING
|
Citywide street
sweeping
|
001-3104-4201
|
172,300
|
192,800.04
|
20,500.04
|
The balance in prospective
expenditures before this item and items 1L and 1O is
$232,550.
Alternatives:
- Approve Staff recommendation, award contract to California
Street Maintenance, execute contract and all necessary
documents, and appropriate additional funding as
requested.
- Reject all bids and send back to Staff with instructions to
rescope the specifications and send out new Requests for
Bids.
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