City of Hermosa Beach --- 06-12-01

AWARD OF SERVICE CONTRACT FOR STREET SWEEPING CITYWIDE

 

Recommendation:

It is recommended that the City Council:

  1. Award the attached street sweeping contract to California Street Maintenance of Gardena, California in the amount of $593,853.12 for a period of thirty-six (36) months beginning July 1, 2001 and ending June 30, 2004;
  2. Authorize the Mayor to execute and the City Clerk to attest the street sweeping contract subject to approval by the City Attorney;
  3. Authorize the Director of Public Works to make minor changes as necessary within the budget; and
  4. Appropriate an additional $20,500 from prospective expenditures to the FY 2001-02 budget for Street Maintenance/Traffic Safety.

 

Background:

Specifications were prepared and Requests for Bid notices were sent to six (6) qualified companies. In addition, staff advertised in the Easy Reader and the Green Sheet. On April 26, 2001, a non-mandatory pre-bid meeting was held. Two (2) interested companies attended the meeting. On May 10, 2001, two (2) bids were received.

The results were:

FIRM

CITY

AMOUNT

California Street Maintenance

Gardena

$583,853.12

R.F. Dickson

Downey

No Bid

 

Analysis :

  • California Street Maintenance is the current contractor and has provided this service to the City for nine (9) years. This firm has more than 40 current contracts exceeding $3.8 million; many of these accounts are equal in size and scope to that of Hermosa Beach. The company has performed reliably for the past 9 years and at this time workmanship is average to above average. Their combination of power sweeping and handwork factors into their success in the City.
  • R.F. Dickson submitted a NO BID package, indicating they could not perform the required handwork.
  • The other companies also indicated that the required handwork precluded them from bidding.

The scope of work reflects an increase in several areas including:

  • Removal of debris from the City
  • Weed removal from streets, walk-streets and parking lots
  • Compliance with new AQMD sweeper regulations

 

Fiscal Impact :

The preliminary budget for FY 2001-02 reflects an estimate of $172,300, $20,500.04 less than the proposed contract amount; therefore, additional funding is required.

DESCRIPTION

ACCOUNT NUMBER

BUDGET REQUEST

CONTRACT AMOUNT

NEEDED FUNDING

Citywide street sweeping

001-3104-4201

172,300

192,800.04

20,500.04

The balance in prospective expenditures before this item and items 1L and 1O is $232,550.

 

Alternatives:

  1. Approve Staff recommendation, award contract to California Street Maintenance, execute contract and all necessary documents, and appropriate additional funding as requested.
  2. Reject all bids and send back to Staff with instructions to rescope the specifications and send out new Requests for Bids.

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