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 City of Hermosa Beach --- 09-10-98
REAPPROPRIATION OF FUNDS FROM 1997-98, APPROPRIATION OF FUNDS FOR COMPLETION OF THE DOWNTOWN STREETSCAPE PROJECT, POTENTIAL SPECIAL ELECTION AND PROPERTY PURCHASE
Recommendation:
It is recommended that the City Council:
Background:
Reappropriations: Budget appropriations for 1997-98 expired June 30, 1998. Equipment and supplies or services must have been received by June 30th in order to be charged to the 97-98 budget. Some departments have items or services that were budgeted in 97-98, but were not delivered or complete by year-end. In these cases, unspent amounts for those items or projects need to be reappropriated, since they were not included in the 98-99 budget. In the case of capital improvement projects, unspent funds are added to any amounts appropriated in the 1998-99 budget.
Appropriation:
Streetscape: No funds were appropriated in the 1998-99 budget for completion of the Downtown Streetscape Project, pending settlement of claims on original construction. Appropriation of the amounts listed on Page 4 restores funding for the total project to the original approved amount to allow completion of the project.
Election: A notice of intent to circulate a petition has been received in the City Clerk's office that could result in a special election. Since unspent funds are available from the City Clerk's 1997-98 budget, it is recommended that the appropriation shown on Page 4 be made as a contingency.
Property Purchase: Funds need to be appropriated from the Equipment Replacement Fund for purchase of the Bard Street property. Escrow is expected to close this month.
Analysis: REAPPROPRIATIONS General Fund (001) Department Account AmountItem/Reason City Council 001-1101-4201 $ 17,097 Oil project risk assessment study not complete. City Clerk 001-1121-4201 10,409 Additions to the Records Management Laser Fiche Program not completed by 6/30/98. 001-1121-5402 2,556 Shelving for Community Center records storage not purchased by 6/30/98.
City Manager 001-1201-5401 500 Chair not purchased by 6/30/98. Finance Admin. 001-1202-4201 9,992 User Fee Study ($8,292) and software modifications in progress ($1,250) not completed by 6/30/98. 001-1202-4305 128 Laser W-2 and 1099 forms ordered but not received by 6/30/98. 001-1202-4317 875 Software training not completed by 6/30/98. Personnel 001-1203-4305 685 City pins not received by 6/30/98. Data Processing 001-1206-4309 1,000 Police Department Internet cabling not imple- mented by 6/30/98. 001-1206-5401 7,184 All equipment not purchased by 6/30/98. Internet and other upgrades delayed due to Data Processing Technician absence. 001-1206-5402 9,012 All equipment not purchased by 6/30/98 due to Data Processing Technician absence. Fire Dept. 001-2201-5401 984 "Sparky" (Fire dog) costume not received by 6/30/98. Community Dev. 001-4201-4201 1,000 Planned microfiche services not completed by 6/30/98. Public Works 001-4202-5402 14,419 Playground equipment & park bench not purchased by 6/30/98. Com. Resources 001-4601-4221 5,000 Chevron Surfcamp instructors not paid until 98-99. 001-4601-5401 15,384 Supervisor's workstation not received; chairs and tables not purchased by 6/30/98. CIP 622 001-8622-4201 4,900 City Hall electrical design and reconnection of vac- City Hall Remodel uum tubes not completed by 6/30/98. General Fund Total $ 101,125
Downtown (109) 109-3301-4201 $ 5,000 Allright Parking audit in progress; not completed Enhancement by 6/30/98. Fund
Parking Fund (110) Finance Cashier 110-1204-4201 $ 8,000 New business license system to be implemented 1998-99. 110-1204-5402 2,500 Additional PC for front workstation not purchased by 6/30/98. Parking Fund Total $ 10,500 Prop A Open Space Fund (121) CIP 620 121-8620-4201 $ 72,354 Unspent funds; Pier Renovation architectural Pier Renovation services not completed. 4% UUT Fund (126) CIP 506 126-8506-4201 $ 5,948 South Park fence not replaced by 6/30/98. Park & Beach Improvements CIP 508 126-8508-4201 2,956 Unspent funds; project not completed by 6/30/98. Greenbelt Improvements CIP 525 126-8525-4201 9,400 Unspent funds; Com. Center Skate Track not Com. Center Skate Track completed by 6/30/98. CIP 526 126-8526-4201 15,463 Unspent funds; project not completed by 6/30/98. Tennis Courts 4% UUT Fund Total $ 33,767 Prop C Fund (146) Pavement Management Study 146-4208-4201 $ 19,000 Study not completed by 6/30/98. Supplemental Law Enforcement Services Fund (153) C.O.P.S . 153-2106-5602 $ 4,568 Traffic Office remodel not completed by 6/30/98. Program Sewer Fund (160) Sewers/Storm 160-3102-4201 $ 12,700 Sewer pumps not replaced by 6/30/98. Drains CIP 160 160-8160-4201 152,898 Unspent funds; project not completed by 6/30/98. Downtown Streetscape CIP 303 160-8303-4201 115,000 Unspent funds; project not completed by 6/30/98. 14th St. Storm Drain CIP 508 160-8508-4201 46,705 Unspent funds; project not completed by 6/30/98. Greenbelt Improvements Sewer Fund Total $327,303 Asset Seizure/Forfeiture Fund (170) Special 170-2103-4201 $ 6,664 Policy Procedures Manual not completed by Investigations 6/30/98. Lower Pier Avenue Assessment District Improvement Fund (305) CIP 160 305-8160-4201 $138,400 Unspent funds; project not completed Downtown Streetscape by 6/30/98. Loma/Myrtle Underground District Fund (306) CIP 182 306-8182-4201 $ 12,437 Unspent funds; undergrounding not completed by Myrtle Drive Undergrounding 6/30/98.
CIP 183 306-8183-4201 12,437 Unspent funds; undergrounding not completed by LomaDrive Undergrounding by 6/30/98. Loma/Mrtle Underground District Fund Total $ 24,874
Equipment Replacement Fund (715) Police Dept. 715-2101-5403 $ 13,618 Motorcycle not purchased by 6/30/98. Public Works 715-2601-5403 25,000 Truck not purchased by 6/30/98. AQMD 715-3701-5403 18,591 Purchase of pool vehicle delayed pending grant Emission Control approval; GO-4 propane conversion not completed by 6/30/98. Equipment Replacement Fund Total $ 57,209
APPROPRIATIONS General Fund (001) Department Account Amount City Clerk (Potential Election) 001-1121-4251 $ 30,000 CIP 160 001-8160-4201 59,664 Downtown Streetscape General Fund Total $ 89,664 Lighting/Landscaping District Fund (105) CIP 160 105-8160-4201 $ 49,600 Downtown Streetscape Downtown Enhancement Fund (109) CIP 160 109-8160-4201 $ 138,884 Downtown Streetscape Prop C Fund (146) CIP 160 146-8160-4201 $ 163,000 Downtown Streetscape Equipment Replacement Fund (715) Bard St. Property Purchase To Be Assigned $ 380,000
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