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 City of Hermosa Beach --- 10-10-00
PROJECT NO. CIP 97-182 MYRTLE AVENUE UNDERGROUNDING
AND
Recommendation : It is recommended that the City Council receive and file this report.
Summary : This report covers the progress made on the property owners’ conversion work to date. Council may recall that a third letter notifying the property owners that the deadline for conversion was July 31st to avoid being assessed by the City. A field review revealed that only 10% of the property owners in both Districts had successfully made their conversions. Therefore, the remaining property owners were in non-compliance with Section 13.08.110 of the Municipal Code. Staff quickly realized that a greater effort on the part of all concerned was needed in order to avoid the monumental task of assessing and possibly placing liens on large numbers of properties. With the collaborative efforts of the City’s Consultant Project Manager, City Staff and community leaders in the Districts and the cooperation of the utility companies, compliance currently stands at approximately 65%. With this improved rate of compliance, Staff anticipates that the conversions will be at approximately 90% by the end of this month. Edison requires 90% compliance before they will begin installing the electrical cables. They have begun their bidding process in order to obtain the materials needed to do the cabling work. They have indicated that the bidding process won’t be completed until January 2001 and that the cabling work won’t be completed until July 2001.
Work Completed: All substructure work related to the installation of mainline conduits of Edison, telephone and cable TV have been completed. The utility conduits of power, telephone and television are fully installed. All required vaults, pull boxes, hand-holes and laterals to residents are in place. Pavement repairs within the project areas have been completed
Work in Progress : The public information meetings that were started in August have been extremely effective in assisting homeowners with their portion of the work. Coordination between Edison and the Building & Safety Department inspectors has facilitated the permit and inspection efforts. Daily visits to meet with residents and immediately address issues have encouraged many homeowners to start their conversion work. Irish Construction Company continues to accommodate private contractors’ requests for relocating conduits, adjusting conduit spacing, locating hard to find ducts, re-marking of stub outs, etc. Verizon, Adelphia Cable Company, Southern California Gas and California Water Service Co. representatives have been attending the regular construction and field meetings on an as-needed basis to address issues related to their facilities.
Work Remaining : Cost effective designs have been recommended to provide services for the locations at 814 & 936 Monterey Avenue and 2525 Manhattan Avenue with current overhead services from the poles located at Sunset Drive and Palm Drive respectively. The change orders provided by Irish Construction Company to accommodate these locations are pending approval. Errors have been identified in the original Edison design. Edison will provide ducts at their own expense for the two locations on 425½ 11th Street and 252 27th Court that otherwise would have cost the districts approximately $30,000.00 to provide services. The following issues remain unresolved and require further discussion with Edison: Adelphia, and Verizon regarding their designs:
Conclusions: Staff is planning to send the final notice to the property owners by the last week of October requesting compliance by the end of November. Upon payment of the current Edison invoices, Edison will have their contractors in both districts start work in January 2001 and expect them to finish within six months. Consequently, it is unlikely the poles and wires will be removed before a year from now.
Fiscal Impact: None.
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