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City of Hermosa Beach --- 11-09-99SANITARY SEWER MAINTENANCE AND VIDEO INSPECTION – AWARD CONTRACT Recommendation: It is recommended that the City Council:
1. Award contract for sanitary sewer maintenance and video inspection to Empire Pipe Cleaning and Equipment, Inc. in the amount of $230,170 for three years; and
2. Authorize the Director of Public Works to make changes to the contract amount not to exceed $23,017.
Background:
The City has employed sewer maintenance contractors to clean and video the City’s sanitary sewer system as a preventive maintenance strategy for the past six years. This prolongs the life of our sewer system and greatly reduces the damage to private and public property that can occur during sewer blockages and overflows. The FY 99-00 budget includes funding for a sewer maintenance contract.
Analysis:
The Public Works Department sent the Request for Proposals to seven qualified and interested sewer maintenance contractors. In addition, advertisements were placed in The Easy Reader, in "Construction Market Daily" and FW Dodge (The Green Sheet) – both construction periodicals.
On October 28, 1999, four bids received in the City Clerk’s office were opened and publicly read aloud. The results were as follows:
While all bidders are qualified, the low bidder, Empire Pile Cleaning & Equipment, Inc., has been performing this service for the City for the past three years. The company’s crews are familiar with the City sewer system and this is a critical aspect of doing preventive maintenance. Their current three-year bid is actually lower (by approximately $4,400) than the previous three-year contract.
Fiscal Impact:
The budget for FY 99-00 has $82,000 allocated for the Sewer Maintenance Contract.
Alternatives: 1. Accept Staff recommendation to award bid. 2. Direct Staff to re-bid item.
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