PROJECT no. 95-507 valley park improvements
consulting engineering agreement
first amendment

 

Recommendation:

It is recommended that the City Council:

1. Approve the attached First Amendment to the Professional Services Agreement between the City of Hermosa Beach and David Evans & Associates, Inc. to prepare plans, specifications and estimates for a new restroom building with storage and concession area; and
2. Authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement, upon approval as to form by the City Attorney.

 

Background:

On January 25, 2000, Council approved the consulting engineering agreement between the City of Hermosa Beach and David Evans & Associates (DEA), Inc. for CIP 95-507 Valley Park Improvements.

The original scope of contract was to rehabilitate the existing restroom building. However, after several meetings between Valley Park sub-committee members and landscape architects, it was decided that a new restroom building is needed instead. DEA architects will prepare construction documents for the design of the Valley Park Restroom building as approved at the City Council meeting on September 12, 2000. DEA, Inc. has submitted a proposal to perform the above-mentioned work for a fee of $12,500.

Under the terms of the existing agreement between the City and DEA, Inc., the City has the option of ordering additional services without changing of the agreement. However, this must be done by a written amendment approved by the City and the Consultant.

 

Fiscal Impact:

The original contract that was approved on January 25, 2000 was in the amount of $67,210. With the addition of a proposed fee of $12,500 for the new restroom building, the total contract price will be $79,710. The remaining balance in the FY 00-01 budget is $431,960 from the following sources:

1. Account Number 125-8507-4201 = $155,190 
2. Account Number 126-8507-4201 = $276,770

3.  

   first amendment professional services agreement
   PROJECT NO. CIP 95-507

    

   THIS FIRST AMENDMENT to the Professional Services Agreement between the City of Hermosa Beach and the David Evans & Associates, Inc., made and entered into this 14th day of November, 2000, at Hermosa Beach, County of Los Angeles, State of California by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and the David Evans & Associates, Inc., hereinafter called the CONSULTANT.

   WHEREAS, City entered into a Professional Services Agreement with David Evans & Associates, Inc. on January 25, 2000 for the preparation of detailed plans, specifications, cost estimates and other construction documents for the Valley Park Improvements; and

   WHEREAS, City has determined the Project No. CIP 95-507 will require additional professional services to include design services for a new restroom building with storage and concession area.

   NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows:

   1. Article I – Scope of Work is amended to read: "CONSULTANT shall perform all work necessary to complete in a manner satisfactory to City the services set forth in the Scope of Work in attached hereto as Exhibit A and made part of this First Amendment."
   2. Article II – Costs is amended to read: "The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal.

   Total expenditure made after this contract shall not exceed the sum of $82,110 for Project No. CIP 95-507. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract.

   Any increase in contract amount of scope shall be by express written amendment approved by the CITY and CONSULTANT.

   The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations."

    

   IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written.