AWARD OF SERVICE CONTRACT FOR DOWNTOWN AREA AND CITY PIER CLEANING

 

Recommendation :

It is recommended that the City Council:

1. Award the attached Downtown Area and City Pier Cleaning contract to California Street Maintenance of Gardena, California in the amount of $389,879.96 for a period of thirty-six (36) months beginning July 1, 2001 and ending June 30, 2004;
2. Authorize the Mayor to execute and the City Clerk to attest the Downtown Area and City Pier Cleaning contract subject to approval by the City Attorney;
3. Authorize the Director of Public Works to make minor changes as necessary within the budget.
4. Appropriate an additional $2,800.00 from the prospective expenditures to the FY 2001-02 budget for pier cleaning.

 

Background :

Specifications were prepared and Requests for Bid notices were sent out to five maintenance companies. In addition, staff advertised in the Easy Reader and the Green Sheet.

On May 10, 2001, a non-mandatory pre-bid meeting was held. Four (4) interested companies attended the meeting. On May 17, 2001, one (1) bid was received.

The results were:

FIRM	CITY	AMOUNT
California Street Maintenance	Gardena	$389,879.96

 

Analysis :

California Street Maintenance is the current contractor providing services for the downtown since the Plaza was completed and at the Pier since it reopened. The firm has more that 40 current contracts exceeding $3.8 million and many of these accounts equal in size and scope to that of Hermosa Beach. This company has continued to adjust its service level as the downtown has changed and the maintenance needs have increased. They have performed consistently at an average to above average level. Their combination of power sweeping and handwork factors into their success in the City.

In contacting potential bidders, the reasons for not bidding included: do not have the power sweepers needed and not having a 7-day operation, including weekends.

 

Fiscal Impact :

The preliminary budget for FY 2001-02 reflects an estimated $28,500, $2,800 less than the proposed contract amount; therefore, additional funding is required for pier cleaning.

DESCRIPTION	ACCOUNT NUMBER	BUDGET REQUEST	CONTRACT BID	NEEDED FUNDING
Pier Cleaning	001-6101-4201	$28,500	$31,300	$2,800

The balance in prospective expenditures before this item and items 1L and 1M is $232,550.

 

Alternatives:

1. Approve Staff recommendation.
2. Reject the bid and send back to Staff with instructions to rescope the specifications and send out new Requests for Bids.

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