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City of Hermosa Beach --- 10-10-00
PROJECT NO. CIP 00-630 PIER RENOVATION, PHASE III
Recommendation : It is recommended that the City Council:
Background : On February 8, 2000, City Council awarded the design contract to Purkiss · Rose – RSI for $174,500.00 with a contingency allowance of $17,450.00 for possible changes. The original scope of this contract, per the Request for Proposal (RFP) and subsequent Professional Services Agreement approved by Council on February 8, 2000, entailed design of a two story building with an attached garage structure, pier plaza, and lifeguard building exterior facade. This two-story building was to have a women’s locker room on the first floor, a restroom facility on the second floor, and a 911 equipment room. The plaza design was to incorporate concepts delineated in the drawings attached to the RFP. Please see Attachment No. 1. Through the design process, with numerous planning meetings with Staff, Los Angeles County Lifeguards, the Consultant, and the design subcommittee, the scope has changed to include the following additional requirements and/or changes in design:
The preliminary design was presented on September 26, 2000, and approved by Council. With the expanded and revised design, additional design fees are required to complete the increased scope of services including architectural design, electrical engineering, plumbing, mechanical engineering, and structural engineering. Please see Attachment No. 2.
Analysis: With a substantially larger and more complex scope, the design work has also increased in complexity. Extensive research, design, engineering, administration, and coordination are required, far beyond the agreed upon scope of services, to successfully complete this project. An increase of $79,345.00 in the design contract amount is in order. Under the terms of the existing agreement between the City and Purkiss · Rose – RSI, the City has the option of ordering additional services without changing the agreement. However, this must be done by a written amendment approved by the City and the Consultant. Please see Attachment No. 3.
Fiscal Impact : Sufficient funds are available in the project account; therefore, no appropriation is required at this time.
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