City of Hermosa Beach --- 10-26-99

CIP PROJECT NO. 97-526

COMMUNITY CENTER TENNIS COURT CONSTRUCTION

ACCEPTANCE

 

Recommendation :

It is recommended that the City Council:

  1. Accept the work by Pima Corporation, d.b.a. Advanced Construction, of Santa Monica, on CIP Project No. 97-526, Community Center Tennis Court Construction,
  2. Authorize final payment to the contractor (10% retained for 35 days following the filing of Notice of Completion), and
  3. Appropriate $38,123 to CIP 98-526 from Fund 126 4% UUT Tax.

Background :

On January 26, 1999, City Council approved entering into an agreement by Pima Corporation, d.b.a. Advanced Construction, of Santa Monica, to construct the Community Center Tennis Courts. The work included:

 

  • Demolition of the existing parking lot,
  • Site grading,
  • Installation of shoring
  • Construction of footings and retaining walls,
  • Construction of tennis courts,
  • Construction of concrete stairway, ramps and landings,
  • Installation of tennis court fencing,
  • Installation of tennis court lighting,
  • Parking lot asphalt patching, slurry seal and striping.

The contractor has completed the work to the satisfaction of the Director of Public Works/City Engineer.

When the construction contract was awarded, it was reported to Council that the existing budget for construction was $174,863. However, $15,463 of the $174,863 had been allocated to design of the tennis courts and $9,400 had been allocated to salaries. Therefore, there was only $150,000 available for construction.

On January 26, 1999, City Council approved entering into an agreement with DMR Team, Inc for construction management services on CIP Project No. 97-526. This construction management services contract is based on a fixed duration of time for construction. However, because of geotechnical conditions encountered after the start of construction, the duration of time for construction of this project was extended.

Analysis :

Acceptance of the work and final payment is in order.

The construction budget for this project had been based on the total project budget. However, $24,863 of that money was allocated to design of the project and salaries. Therefore, it has been determined that there was never enough money appropriated to cover the total construction costs on this project. Consequently, this project has exceeded the budget.

On May 25 th staff reported to Council the results of a geotechnical investigation and consequential installation of shoring on this project. These measures increased the duration of the construction of this project, thereby increasing construction management needs. An additional $13,234 is needed to cover the extended construction management services provided on this project.

Since sufficient funds for construction were not appropriated and additional construction management costs were incurred, $38,123 needs to be appropriated to cover these costs.

Fiscal Impact :

The total budget for this project is $454,377. The original contract amount for construction was $347,000. Change orders equaled $94,950, resulting in final construction costs of $441,950. The costs for other services on this project were $50,550. Therefore, the final project costs of this project are $492,500, necessitating an appropriation of $38,123 from the 126 4% UUT Fund. The current estimated balance in the fund is $85,260. After the additional appropriation of $38,123, the balance of the 126 4% UUT Fund will be $47,137.

Agendas / Minutes Menu     Agenda