CIP PROJECT 98-621 PHASE II MUNICIPAL PIER ARCHITECTURAL UPGRADES – AWARD OF CONSTRUCTION MANAGEMENT & INSPECTION PROFESSIONAL SERVICES AGREEMENT

 

Recommendation :

It is recommended that the City Council:

• Approve award of construction management and inspection contract agreement for Phase II Municipal Pier Architectural Upgrades to Concept Marine, Inc. for $75,000.

• Authorize the Mayor to execute and City Clerk to attest the Professional Services Agreement subject to approval by the City Attorney.

• Authorize the Director of Public Works to make minor changes as necessary not-to-exceed $7,500.

 

Background :

It is anticipated that Council will award a construction agreement tonight in order to complete Phase II architectural upgrade improvements to the municipal per. The services of Concept Marine, Inc. are needed now to augment the construction management and inspection capacity of the Public Works Department.

 

Analysis:

Construction management and inspection of public works construction contracts is a time consuming and demanding task, at best. Good construction management and inspection is essential to protect the interest of the public by assuring timely completion of the project within budget and in accordance with construction documents.

Staff has reviewed the inspection requirements for this project and has also evaluated the current staffing level at Public Works Department. Staff has determined that in order to complete the project successfully, services of a consulting firm to perform construction management and inspection services are required.

The proposed scope of work is spelled out in Exhibit A of the attached Professional Services Agreement.

 

Responsibilities of the individual team members will be as follows:

Construction Manager: The Construction Manager will be on-site on a full-time basis. He will have responsibility for quality assurance, inspection and full construction management tasks as described in the scope of work.

Area Manager. The Area Manager will be responsible for preparing a tailored inspection protocol that will guide the Construction Manager during the work. The Area Manager will also attend most construction meetings. During critical construction sequences, he will be on-site to assist the Construction Manager.

Engineering Manager. The Engineering Manager will provide technical support on an as-needed basis relating to epoxy systems and attachments.

Principal-in-Charge. The Principal will stay updated on the general progress of the project and major issues by reviewing the meeting minutes and will be responsible for ensuring that all the resources needed by the team are provided. He will also be available for direct consultation at the request of the Director of Public Works. For basic services, there will be no charge for the Principal’s time.

Clerical. Clerical support will be available to the Construction Manager on an as-needed basis to assist with maintaining the document control system and typing correspondence.

 

Fiscal Impact :

It is recommended that $82,500 ($75,000 plus a 10% contingency) of Fund 121 Prop A be allocated to Project No. CIP 98-621 to be used for construction management and inspection costs.

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