CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2 CONTRACT ADMINISTRATION/INSPECTION SERVICES -

APPROVAL OF SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT

 

Recommendation:

It is recommended that the City Council:

1. Approve the attached Second Amendment to the Professional Services Agreement between the City of Hermosa Beach and Quantum Consulting for contract administration and inspection services rendered with the construction of the Loma Drive Underground Utility District in the amount of $50,000; and
2. Authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement, upon approval as to form the by City Attorney.

 

Background:

At the July 11, 2000, Council meeting, Council approved an additional payment to Quantum Consulting for contract administration and inspection services rendered in association with this project. At that time the projected completion date was in November 2000.

The progress report presented to Council at the October 10, 2000, meeting indicated that most of the property owners were in compliance with the required conversion of utilities and cable to the underground facilities and that the rate of compliance rate had increased from 10% (in July) to 65% and that Staff anticipated a 90% compliance rate by the end of October.

At present, Staff estimates the rate of compliance at approximately 70%. Edison representatives, however, report that the percentage of work deemed complete is only about 15% of the work initiated as opposed to the Staff estimate of 70%. This disparity between the work started and work completed may be due in part to the fact that a recent change in Edison personnel has brought with it changes in the guidelines for acceptance. For this reason, conversions completed prior to the Edison personnel change did not have the new guidelines and therefore, couldn’t meet them. Work previously judged to be complete and acceptable has recently been rejected by Edison for one reason or another. Note that Edison requires that 90% of properties be completely undergrounded prior to removal of the existing poles and energizing the new power system.

According to the Edison representatives, they have begun the bidding process to obtain the materials to complete their portion of the project. They anticipate beginning their portion of the project in April 2001.

 

Analysis:

Due to the extended time frame necessary to complete this project, funds for construction management and inspection have been depleted; therefore, an additional sum is needed.

 

Fiscal Impact

Sufficient funding is available so no additional appropriation is required.

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